Responsibilities

• Support in site meeting preparation – organize for site meeting, prepare agenda, take minutes and follow up on action items

• Documentation and reporting – help compile project status reports and maintain up-to-date project documentation.

• Work closely with external stakeholders, architects, engineers, and main contractors to ensure smooth delivery of projects.

• Assist in developing project scope and objectives, ensure technical team is synced with expected project deliveries.

• Assist in developing detailed project workplans and track progress.

• Track tasks and follow up on deadlines with team members to ensure timely completion.

• Track equipment and material usage and help coordinate deliveries to project sites.

• Update on project timelines and calendars and notify relevant stakeholders of any change.

• Maintain communication and updates to internal teams and clients.

• Support in conducting quality checks and compiling findings for review internally by the technical team.

• Assist in supporting the team in coordination of transport, support documents for travel, or access where needed.

• Identify and report potential project risks or delays, and assist in providing mitigation measures.

• Help ensure that safety and security protocols are being followed on sites.

• Continuously learn about the security systems and project management practices.

• Process improvement identification.

• Attend both internal and site meetings as required.

• Stay updated on industry trends, emerging technologies, and customer support best practices, and proactively share knowledge and recommendations with the team.