Grants and Contracts Officer

Requirements

To succeed in this role, you will have the below qualities:

• Proven work experience in a comparable position within an Operations / Administration / Project Management team (or similar) is required
  
• Work experience, or transferable skills in grant and contract management
  
• Excellent attention to detail and accuracy, with an ability to spot errors and flexibility to solve problems creatively
  
• Strong administrative and IT skills: familiar with cloud-based collaboration tools, and comfortable working with new software. Grants & contracts management system experience is a plus.
  
• An ability to plan ahead and manage deadlines, and to deliver high quality output within ambitious timeframes
  
• Fluency in written and spoken English, our working language;
  

Nice to haves:

• Experience in engaging with various stakeholders with a friendly approach
  
• Discretion, and the ability to work with sensitive, confidential information
  
• Additional languages are an asset.
  
• A genuine interest in the mission of the organisation.
  
• Previous experience in philanthropy or development roles in nonprofit organizations is a plus.
  
• The disposition to work generously with colleagues in a high-trust global community of peers.
  
• The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment and work across time zones using tools such as Slack and email (Google Workspace).
  
• A commitment to an inclusive and empowering approach to facing climate change
  

• Coordinate the MMA analysts currently distributed across Asia and Europe who compile coverage reports, analyse trends and prepare insight products for communications leads working in more than 40 countries globally.
  
• Triage, prioritise, and allocate incoming analysis and reporting requests, balancing competing priorities, deadlines, and time zone demands.
  
• Provide editorial review and quality control on analysis products to ensure accuracy, clarity, consistency and usefulness for different audiences.
  
• Pitch in directly with analysis and writing as needed, particularly during peak periods or for complex or high-profile requests.
  
• Interface with local or thematic leads making analysis requests to clarify scope and expectations, manage delivery issues, and collect feedback on outputs.
  
• Manage workload and workflow, ensuring skills, capacity, and wellbeing are balanced and used effectively across the portfolio.
  
• Lead weekly calls, including work planning, prioritisation, delivery check-ins and reflective discussions.
  
• Conduct periodic retrospectives to assess ways of working and implement improvements to workflows, tools, and collaboration practices.
  
• Ensure the regular updating of case studies and examples to support organisational reporting, learning, and funder communications.
  
• Identify new tools, analysis types and product offerings that can be provided based on user feedback.
  
• Manage access to subscriptions and paid tools, including liaising with vendors on contracts, assigning accounts to users, and supporting management of the budget.
  
• Plan and oversee training and skills development, with a focus on analytical quality, writing, and confidence working with stakeholders.
  
• Collaborate closely with the MEL technical roles to improve existing software tools and contribute to the development of new analysis products and systems.
  
• Undertake any other duties as assigned from time to time, consistent with the scope and seniority of the role.
  
• Any other duties to be assigned from time to time