Ensure that administration processes run smoothly to support effective and efficient program implementation.
Coordinate procurement processes in line with the delegation of authority and Jhpiego policy and procedures
Ensure effective and efficient management of assets, inventory, and consumables
Ensure that all administrative reports (e.g., assets and inventory reports, store reports, etc.) are periodically provided using the agency's automated reporting system
Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
Ensure that all logistics requirements are available for the smooth running of program activities.
Ensure that all shipments (incoming and outgoing) are properly tracked, and that the appropriate department is informed of the movements of each shipment.
Maintain the lease and contract management database and ensure that renewals, extensions, and termination processes are promptly initiated and completed
Lead office management and facility management process
Set the standard for compliance with donor and Jhpiego’s regulations and standards.
Lead administrative and logistics planning and coordination of business travels

Required Qualifications

BSc. in Business Administration, Public Administration, or relevant field
Professional Certification in Project Management, Administration or Logistics Management is an added advantage. A master’s degree is an added advantage
5+ years of experience, 3+ years progressive experience in program operations in NGO
Previous experience of demonstrated administrative experience within an international not-for-profit organization is highly desired
Practical understanding and application of donor regulations in large and complex projects is highly desired

Knowledge, Skills and Abilities:

Computer skills, including the use of automated fleet management and reporting software.
Working knowledge of database applications, MS Word, and Excel etc.
Excellent organizational skills, detail-oriented, and high degree of accuracy;
Excellent interpersonal skills to effectively interact with all levels of staff and partners.
Good oral and written communication skills to effectively communicate findings and analyses
Cooperative, hardworking, flexible & dependable.
Be of high integrity and have a sense of confidentiality
Be willing to take on extra responsibilities to achieve the goals/objectives set by the organization
Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
Ability to work independently and as a member of a team.
Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

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Mid-level Administrative, clerical jobs in Abuja, Nigeria