The Site Office Administrator is responsible for ensuring the efficient and professional operation of the Menengai Site Office and providing administrative, logistical, and facilities support to the Globeleq O&M Team during mobilisation and operational and maintenance phase of the power plant.

Qualification:

• Bachelor’s degree in Business Administration, Management, or a related field (or equivalent qualification).
  

Experience:

• Minimum of five (5) years’ relevant professional experience, preferably in a heavy industrial, construction, or power plant environment.
  
• Proven experience as a Site Office Administrator or in a similar administrative role.
  

Technical Competencies

• Knowledge of Health & Safety requirements in industrial, construction, or field environments is an advantage.
  
• Experience with ERP or CMMS systems (SAP preferred).
  
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  
• Experience managing office vendors and service providers.
  
• Strong administrative coordination and reporting capability.
  

Office and Facilities Management

• Receive, register, and manage visitors to the Menengai site office.
  
• Support procurement activities including vendor sourcing and administrative coordination.
  
• Manage procurement and inventory of office, kitchen, and consumable supplies.
  
• Ensure compliance with applicable Health & Safety regulations, permits, and site procedures.
  
• Prepare meeting rooms and ensure proper setup and clearance after meetings.
  
• Coordinate collection and delivery of site office documents and materials.
  
• Maintain site office security in accordance with established procedures.
  
• Liaise with external service providers to ensure:
  
• ICT systems function effectively.
  
• Cleaning and housekeeping services meet required standards.
  
• Coordinate travel arrangements for the O&M team as required.
  
• Supervise and manage office drivers.
  
• Manage and maintain Globeleq-provided vehicles, including:
  
• Ensuring availability during mobilisation and operations.
  
• Monitoring servicing, maintenance schedules, and fuel usage.
  
• Maintain site service buildings and offices and arrange necessary repairs and maintenance.
  
• Develop and continuously improve administrative processes supporting efficient office operations.
  
• Manage invoicing related to site office operations and monitor budget expenditures.
  
• Provide administrative support to the Plant Management Team.
  
• Ensure offices, workshops, and administrative areas are adequately furnished and equipped.
  
• Maintain reliable internet and telephone communication systems.
  
• Coordinate catering services for the Globeleq O&M team during mobilisation and operational periods.
  
• Maintain organized filing systems for all incoming and outgoing site correspondence.
  
• Coordinate transportation of employees between Nakuru town and the Menengai site during normal working hours using owner-provided vehicles.
  
• Facilitate transportation arrangements for Globeleq employees during operations.
  
• Provide sundry administrative services as required under the O&M Contract.
  
• Implement and maintain housekeeping and cleanliness programs for administrative buildings, offices, and the control room.
  

General

• Schedule and coordinate meetings and appointments with internal and external stakeholders.
  
• Coordinate administrative activities with the Nairobi Office Administrator.
  
• Provide general administrative and coordination support to the Globeleq Kenya team as required.