Requirements

• Bachelor’s degree in Purchasing and Supply Chain field.
  
• At least 5 years’ work experience in the field of Purchasing and Supply Chain Management.
  
• Candidates with experience on donor/grant purchases and Project management will be an added advantage.
  

Relevant Experience

• Advanced knowledge of MS Office applications.
  
• Basic knowledge of procurement process.
  
• Business letters & report writing skills.
  
• Project management process.
  

Personal Characteristics & Behaviours

• Excellent Interpersonal and Communication Skills.
  
• Problem solving and critical thinking Skills.
  
• Good organizational and administrative Skills
  
• Ability to work in a team and independently.
  
• Negotiation Skills.
  
• Attention to detail.
  
• Excellent numeracy and IT Skills
  

Financial Management

• Source, select, and negotiate for the outsourced services in terms of quality, price, terms, deliveries and services with suppliers and sub-contractors assigned.
  
• Run RFP/RFQ in preparing sealed bids, analyzing tender reports from Quantity surveyors, prequalify contractors, prepare comparative analysis and recommendation.
  
• Analyze price proposals, financial reports, and other information to determine reasonable prices.
  

Administration

• Support all activities in the procurement cycle for AKU/ AKUHN.
  
• Prepare Contracts for AKU/ AKUHN
  
• Responsible for the preparation and processing of purchase orders and documents in accordance with PSCMD policies and procedures.
  
• Receiving/delivery of goods and services and handing over documents to team on time as per the guidelines.
  

Quality Control

• Evaluate and monitor contracts to be sure that vendors and suppliers comply with the terms and conditions of the contract and to determine need for changes.
  
• Handle and monitor claims to vendors for services rendered.
  
• Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.
  

Coordination

• Source for new parts, suppliers, or sub-contractors when the need arises.
  
• Interview vendors and visit suppliers' premises to examine and review services, and prices.
  
• Work out contractual agreements with suppliers for price discounts and implementation schedule.
  

Reporting

• Support team operations in accordance with guiding policy.
  
• Process invoices for payment/ LPO’s.
  
• Organize all site visits.
  
• Organize meetings for the team.
  
• Prepare site visit reports.
  
• Administration needs for the team.
  
• Book travel, accommodation etc. when need arises.
  
• Ensure that systems are in place to maintain and regularly update purchase records, data, files, and reports related to non-medical supplies purchases.
  
• Any other additional role given from time to time.