Registrar, Administration, Planning and Development (APD)

Requirements for Appointment

• PhD degree in Public Administration, Business Administration or Human Resource Management or equivalent from an institution recognized in Kenya.
  
• At least five (5) years administrative experience, three (3) of which should be at the level of Deputy Registrar Administration Grade14 or its equivalent.
  
• CPS (K) or CHRP (K) professional qualification.
  
• Have outstanding professional competence in administration or Management.
  
• Member of a recognized professional administration or management body.
  

OR

• Masters Degree in either Public Administration or Business Administration or Human Resource Management or Social Science or equivalent from an institution recognized in Kenya.
  
• CPS (K) or CHRP (K) professional qualification.
  
• At least ten (10) years administration experience, three (3) of which should be at the level of Deputy Registrar Administration Grade14 level or its equivalent.
  
• Have an outstanding professional competence in administration and management.
  
• Member of a recognized professional administration or management body.
  

Reporting to the Deputy Vice Chancellor – Administration, Human Resource Management the Registrar, Administration, Planning and Development will be responsible for the supervision and management of all administrative matters. He/She will also assist the Deputy Vice Chancellor – Finance, Planning and Development on planning and development matters. His/ Her functions shall be to:

• Coordinate the functions of the heads of administrative, planning and development sections in the Division.
  
• Coordinate the formulation and implementation of policies for the administration, planning and development division.
  
• Coordinate and prepare annual departmental budgets and procurement plans.
  
• Ensure adherence to relevant industrial relations matters.
  
• Handle planning and development projects.
  
• Formulate and implement annual work plans in the Division to guide employees in day to day operations.
  
• Participate as a full member of the University’s Management Board and Senate to give advice on the policy guidelines of its functional areas;
  
• Coordinate the implementation of decisions made in the Management Board and Senate so that there is no misinterpretation;
  
• Coordinate the development of the University Master Plan in order to prevent haphazard structure development hence ensuring, coordinating, planning and budgeting requirements in order to actualize divisional work plans.
  
• Coordinate and implement development projects and prepare capital projects for budgeting purposes by the University .
  
• Participate in and chair committees as appointed by the Vice Chancellor.
  
• Formulate, negotiate and vet the implementation of performance contracting targets in the division.
  
• Ensure adherence to ISO and QMS standards and the implementation of performance standards for the division.
  
• Supervise staff performance in order to maximize staff productivity in the institution.
  
• Design and conduct surveys to obtain feedback from key stakeholders such as students, staff, alumni, research partners, public and private sector actors in order to ensure relevant services are continued.
  
• Coordinate facility and infrastructure planning and development to ensure the University’s vision and mission is realized.
  
• Serve as a member of the research and extension as well as the intellectual property rights committees.
  
• To perform such other duties as shall be assigned or delegated from time to time.