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Registrar, Administration, Planning and Development (APD)

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Requirements for Appointment
  • PhD degree in Public Administration, Business Administration or Human Resource Management or equivalent from an institution recognized in Kenya.
  • At least five (5) years administrative experience, three (3) of which should be at the level of Deputy Registrar Administration Grade14 or its equivalent.
  • CPS (K) or CHRP (K) professional qualification.
  • Have outstanding professional competence in administration or Management.
  • Member of a recognized professional administration or management body.
OR
  • Masters Degree in either Public Administration or Business Administration or Human Resource Management or Social Science or equivalent from an institution recognized in Kenya.
  • CPS (K) or CHRP (K) professional qualification.
  • At least ten (10) years administration experience, three (3) of which should be at the level of Deputy Registrar Administration Grade14 level or its equivalent.
  • Have an outstanding professional competence in administration and management.
  • Member of a recognized professional administration or management body.

Responsibilities

Reporting to the Deputy Vice Chancellor – Administration, Human Resource Management the Registrar, Administration, Planning and Development will be responsible for the supervision and management of all administrative matters. He/She will also assist the Deputy Vice Chancellor – Finance, Planning and Development on planning and development matters. His/ Her functions shall be to:
  • Coordinate the functions of the heads of administrative, planning and development sections in the Division.
  • Coordinate the formulation and implementation of policies for the administration, planning and development division.
  • Coordinate and prepare annual departmental budgets and procurement plans.
  • Ensure adherence to relevant industrial relations matters.
  • Handle planning and development projects.
  • Formulate and implement annual work plans in the Division to guide employees in day to day operations.
  • Participate as a full member of the University’s Management Board and Senate to give advice on the policy guidelines of its functional areas;
  • Coordinate the implementation of decisions made in the Management Board and Senate so that there is no misinterpretation;
  • Coordinate the development of the University Master Plan in order to prevent haphazard structure development hence ensuring, coordinating, planning and budgeting requirements in order to actualize divisional work plans.
  • Coordinate and implement development projects and prepare capital projects for budgeting purposes by the University .
  • Participate in and chair committees as appointed by the Vice Chancellor.
  • Formulate, negotiate and vet the implementation of performance contracting targets in the division.
  • Ensure adherence to ISO and QMS standards and the implementation of performance standards for the division.
  • Supervise staff performance in order to maximize staff productivity in the institution.
  • Design and conduct surveys to obtain feedback from key stakeholders such as students, staff, alumni, research partners, public and private sector actors in order to ensure relevant services are continued.
  • Coordinate facility and infrastructure planning and development to ensure the University’s vision and mission is realized.
  • Serve as a member of the research and extension as well as the intellectual property rights committees.
  • To perform such other duties as shall be assigned or delegated from time to time.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 10 years
Required languages: English (Spoken: fluent | Written: fluent)
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