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Procurement Manager

Closing: May 13, 2024

This position has expired

Published: Apr 15, 2024 (2 months ago)

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Job Summary

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Job Location : Eldoret , Kenya.

Reports to: Hospital Administrator.

Company Description

Employd Staffing Solutions Ltd is a comprehensive Human Capital Consultancy firm based in Nairobi County, Kenya. We specialize in helping organizations with their HR activities, including recruitment, labor outsourcing, payroll management, and employee training. Our mission is to create productive and fruitful relationships with our clients by adding value to their businesses and ensuring the best return on their Human Capital spend.

Role Description

Our client is a reputable , ultra-modern hospital . We are seeking an experienced procurement manager to join their team . The Procurement Manager will be responsible for day-to-day procurement activities, such as supplier evaluation, contract negotiation, and contract management. The role will be based in Eldoret, Kenya.


Responsibilities

Job Location : Eldoret , Kenya.

Reports to: Hospital Administrator.

Company Description

Employd Staffing Solutions Ltd is a comprehensive Human Capital Consultancy firm based in Nairobi County, Kenya. We specialize in helping organizations with their HR activities, including recruitment, labor outsourcing, payroll management, and employee training. Our mission is to create productive and fruitful relationships with our clients by adding value to their businesses and ensuring the best return on their Human Capital spend.

Role Description

Our client is a reputable , ultra-modern hospital . We are seeking an experienced procurement manager to join their team . The Procurement Manager will be responsible for day-to-day procurement activities, such as supplier evaluation, contract negotiation, and contract management. The role will be based in Eldoret, Kenya.


Key duties and responsibilities

Ensure effective operation of the Procurement Department including the supervision of all supply chain staff

Ensure the timely procurement of quality goods and services and disposal of obsolete assets, unserviceable and surplus stores;

Ensure proper inventory management including periodic stocktake exercises;

Undertake contract negotiations and review & manage all contracts within hospital guidelines in liaison with management;

Develop, facilitate, implement, monitor and review the hospital procurement plan;

Coordinate the internal monitoring and evaluation of supply chain functions to ensure compliance with procurement laws, regulations and practices.

Perform secretarial roles to the Hospital Tender and Disposal Committee;

Coordinate tender advertisement process, tender opening and evaluation;

Update and maintain a suppliers list from which bidders for Request for Quotations (RFQs) and Invitation to Bids (ITBs) can be sourced;

Review order requests in regards to the technical specification, selection & exclusion criteria, allocated budget & funding;

Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems;

Ensure that the goods and services are supplied in a timely manner, are of good quality and quantity and of the best price quality ratio;

Ensure the accurate and safekeeping of all procurement documents, files and samples;

Prevent unnecessary waste, including inefficiency, poor administration, and lack of oversight and coordination;

Write and submit, daily, weekly and monthly reports for the department to the management;

Prepare and forward departmental budget, work schedules/duty rosters and other departmental requirements;

Conduct and chair departmental meetings, attend HODs meetings and other hospital meetings from time to time; and

Any other responsibility assigned to the jobholder by the supervisor from time to time

Knowledge, experience and qualifications required

Bachelor’s degree in Supply Chain Management, Pharmacy, Commerce, Finance, Economics or any other related field from a recognized institution

Full professional qualifications in Purchasing and Supplies Management.

Must be a Professional Member of Kenya Institute of Supplies Management with a valid practicing license

Minimum of 7 years’ experience in supply chain management and prior experience in the healthcare sector.

Must be a qualified Pharmacist and should provide advisory services for the Pharmacy

Thorough understanding of procurement laws and procedures.

Skills in developing Service Level Agreements.

Knowledge and experience in demand and supply system and best procurement practices.

Project management skills.

Ability to lead, influence and drive change initiatives in support of business strategies within the division.

Ability to delegate duties and follow through on results

Strong leadership and skills

Strong communication and presentation skills including ability to develop proposals

High-level interpersonal and cross-cultural skills, including ability to build alliances and collaborative relationships with sensitivity to diversity.

Strategic thinking and problem-solving skills.

Analytical and creative thinking skills.

Strong persuasion and negotiation skills.

Good understanding of the Pharmacy procurement processes and systems


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