Qualifications

Required

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
  
• 1–2 years accounting experience (preferably in real estate/property management).
  
• Proficiency in MS Excel (pivot tables, VLOOKUPs) and accounting software.
  

• Accounts Receivable (Tenants & Lease Finance)
  
• Record and reconcile tenant rent payments, service charges, parking fees, utilities, and other income streams.
  
• Generate and send tenant invoices, rent demands, and statements.
  
• Track rent arrears, follow up with tenants, and escalate long-overdue accounts.
  
• Maintain an updated tenant ledger for each property.
  
• Assist in monitoring lease expiry, rent escalation schedules, and deposit tracking.
  
• Accounts Payable (Suppliers & Contractors)
  
• Receive, verify, and post vendor invoices (maintenance, utilities, security, cleaning, repairs).
  
• Maintain a log of supplier contracts and payment schedules.
  
• Prepare and process payment vouchers, cheque write-ups, and bank transfers.
  
• Reconcile supplier statements and resolve discrepancies.
  
• Bank & Cash Reconciliation
  
• Perform daily, weekly, and monthly bank reconciliations for rent accounts, service charge accounts, and operational accounts.
  
• Track and reconcile petty cash for property maintenance operations.
  
• Service Charge & Property Expense Management
  
• Assist in preparing annual service charge budgets.
  
• Maintain proper documentation of property operating expenses.
  
• Monitor utility bills (water, electricity), common-area maintenance charges, and sinking fund postings.
  
• Support preparation of service charge reconciliation statements for property owners.
  
• Financial Reporting & Documentation
  
• Assist in preparing monthly, quarterly, and annual financial reports.
  
• Maintain orderly and secure accounting files (leases, invoices, receipts, vouchers).
  
• Support audit schedules and respond to auditor queries during audits.
  
• Compliance & Systems
  
• Ensure all accounting tasks comply with Kenyan financial regulations (e.g., KRA, VAT Act, Income Tax Act).
  
• Update financial data in accounting/property management systems (QuickBooks, Sage, In4Suite, Tally).
  
• Maintain confidentiality of financial and tenant information.