Qualifications/Requirements for the role:
- Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university
- Qualifications in CPA section 4/intermediate or equivalent
- Minimum 4 years of relevant accounting experience
- Demonstrated ability to work under minimal supervision
- Experience in electronic payments and mobile money transactions
- Advanced excel and analytical skills
- Practical experience of using SUN system accounting Software is preferred
- Advanced excel and analytical skills
- Compatibility with WV's Mission, ethos, policies and core values.
- A team player.
Financial Reporting and Analysis
- Post financial data transactions into the accounting system.
- Consolidate and submit accurate project funding requests to PR.
- Ensure timely preparation and review of bank and M-Pesa reconciliation statements.
- Prepare and consolidate accurate financial analysis for management and decision making.
- Prepare and submit Project Financial Reports as per donor requirement
- Ensure timely review and recording of Employee Expense Reports.
- Ensure timely review and reconciliation of the balance sheet items.
- Consolidate periodic Cluster compliance reports.
Processing of financial payments
- Ensure timely processing of payments to service providers
- Timely facilitation of staff with advance requests for smooth operations
- Review M-pesa requests from the various requesters for completeness of documentation.
- Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors
- File the final payment reports from Safaricom portal
Financial Reporting:
- Preparation monthly site financial reports to the Senior Grant Finance Officer for consolidation by 15th of the month.
- Prepare management reports for decision making purposes
- Ensure monthly accrual of completed activities
- Support and participate in year- end processes
Financial management and staff support:
- Manage and address service providers queries with regards to payments
- Process petty cash requests as needed
- Analyze and submit exempted taxes (VAT) for refund based on KBD guidelines.
- Build capacity of staff and service providers on payment system requirements and changes.
- Prepare timely cash request for submission to the donor
- Timely and accurate booking of received income
Reconciliation of Balance Sheet Accounts:
- Undertake reconciliation of receivable and payables accounts for the program
- Constantly monitor balance sheet account balances
- Follow up for timely accounting and facilitate booking of staff advances.
- Match transaction amounts in the balance sheet accounts
- Prepare monthly reconciliation statements for the balance sheet accounts
Asset management and Administration:
- Ensure Project assets are properly tagged and recorded in the asset register and in Sunsystem within the project.
- Support the Project in asset acquisition, management and disposal as per donor requirement.
- Liaise with the security department and the project driver to ensure the motor vehicle is used as per WVK policies.
- Review motor vehicle summary reports from the project driver on a monthly basis to ascertain proper usage and efficiency.
Asset management and Administration:
- Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.
- Support grant project audits according to the donor requirements.
- Respond to queries on a timely and accurate manner.
- Support timely implementation of findings and recommendations from audits and various accountability mechanisms
- Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
- Actively participating in project start up workshops to ensure financial aspects of project are fully understood.
Other
- Perform any other duties as requested by the supervisor
