Search for jobs
Published
Published
Last 1 week
Last 30 days
Latest 24 hours
Profession
Seniority
Search for jobs
Published
Published
Profession
Industry
Industry
Seniority
Seniority
Entry and Basic-level Administrative, clerical jobs in Ngong, Kenya
5 jobs found
Rift Valley Institute of Business Studies (RVIBS)
Administrative Assistant, RVIBS Virtual School
International Federation of Red Cross And Red Crescent Societies
Assistant, Administration - Temporary Staff
Closed for applications
Muraga Technical Training Institute
Office Administrative Assistant/Secretary
Closed for applications
Get personalised job alerts directly to your inbox!
Kenya Broadcasting Corporation- KBC
Industrial Attachment - Administration( Nairobi)
Closed for applications
Companies hiring now
Fresh Life , Gichugu Technical and Vocational College, Meru University of Science and Technology, Optiven Limited , Rift Valley Institute of Business Studies (RVIBS)Profession (Entry and Basic-level)
Accounting, finance, banking, insurance,Administrative, clerical,Agriculture, fishing, forestry, wildlife,Business, strategic management,Customer support, client care,Design, arts,Electrical engineering,Energy, power,Engineering, architecture,Food, nutrition,General management, leadership,Government, community development, public services,Human resources,Information technology, software development, data,Legal,Manufacturing, operations, quality,Mechanical engineering,Media, communications, languages,Medical, health,Project, program management,Research, academy,Restaurant, hospitality, travel,Sales, marketing, promotion,Security,Skilled, manual labor,Teaching, training,Telecommunications,Transportation, logistics, driving,
Industry (Administrative, clerical, Entry and Basic-level)
Seniority (Administrative, clerical)
© Fuzu Ltd
Rift Valley Institute of Business Studies (RVIBS)
Education + 1 more
Description
Key Responsibilities
1. General Administrative Support
- Provide administrative assistance to the Virtual School Administrator, including scheduling meetings, managing calendars, and coordinating appointments.
- Draft, edit, and distribute internal and external communications, such as emails, memos, reports, and notices.
- Assist in the preparation of meeting agendas, take minutes during meetings, and ensure that follow-up actions are properly recorded and communicated.
- Maintain and organize documents, files, and records, ensuring they are up-to-date and easily accessible.
2. Event Coordination and Support
- Assist in organizing virtual events, webinars, orientations, and other online activities.
- Handle event logistics, including invitations, registration, and communication with participants.
- Ensure smooth execution of events by assisting with technical setups, coordinating materials, and following up with participants post-event.
3. Communication and Scheduling
- Coordinate communication within the Virtual School, ensuring timely distribution of important updates, schedules, and meeting reminders.
- Manage the Virtual School Administrator’s calendar, scheduling meetings, coordinating appointments, and ensuring there are no scheduling conflicts.
- Communicate with students, staff, and external stakeholders as directed by the Virtual School Administrator.
4. Learner Support
- Assist with the onboarding process for new learners, including helping to gather necessary documentation and communicating relevant information to students.
- Serve as a point of contact for learners, assisting with their inquiries and directing them to the appropriate resources.
- Track learner engagement, attendance, and provide regular updates to the Virtual School Administrator.
5. Administrative Document Management
- Maintain accurate records of meetings, including agendas, minutes, and follow-up actions.
- Organize and store important documents related to students, events, faculty, and partnerships in a secure and accessible manner.
- Support the preparation of internal and external reports, ensuring all required information is gathered and presented clearly.
6. Support in Partnerships and Collaboration
- Help maintain partnership records, assisting in tracking commitments, engagements, and documentation related to external collaborators, sponsors, and partners.
- Assist in the preparation of partnership proposals and reports as needed.
7. Support for Financial and Resource Management
- Assist with tracking budget-related documents, including expenses and invoices related to administrative operations.
- Support the Virtual School Administrator in maintaining records for resource allocation and budget adherence.
8. Internal and External Communications
- Help manage and track communication with prospective students, external partners, and industry contacts.
- Draft and send out newsletters, social media posts, and promotional material for Virtual School activities.
9. Performing any other relevant duties assigned by RVIBS authority.
Key Performance Indicators (KPIs)
- Administrative Efficiency: Timely and accurate completion of administrative tasks, including scheduling, record-keeping, and document management.
- Event Coordination Support: Successful planning and coordination of virtual events, ensuring seamless execution and positive participant feedback.
- Communication Timeliness: Efficient and clear communication within the Virtual School, including handling enquiries, meeting reminders, and correspondence.
- Learner Onboarding: Effective coordination of the learner onboarding process, ensuring all new students receive the necessary information and support.
- Documentation Management: Maintenance of accurate and organized records for meetings, events, student files, and partnership agreements.
- Stakeholder Engagement: Positive feedback from students, faculty, and partners regarding communication and coordination efforts.
- Financial Tracking Support: Accurate documentation and reporting of expenses and financial resources related to administrative activities.
How to Apply
Interested and qualified candidates should submit the following:
- Updated CV/Resume
- Copies of academic certificates and transcripts
- A brief cover letter indicating your preferred department
Start hiring with Fuzu
Recruit better talent faster - on your own or with our support.
Explore recruitment platformJob search tips from Fuzu
Selected articles on cover letters, CV structure, and interview preparation.