Educational Qualifications

learned within both national and continental contexts

Under the direct supervision of the Registrar, the Records Management Officer (Consultant)

will be responsible for the following tasks to support the objectives of (PAUSTI):

Records Handling and Correspondence

o Manage the receipt, registration, and internal circulation

of official mail and

documents.

o Ensure timely dispatch and proper tracking of outgoing

correspondence.

Secretariat Support

o Provide secretariat services to meetings, including

preparation of agendas,

documentation, and minutes.

o Maintain accurate records of decisions and follow-up

actions.

Records Maintenance and Confidentiality

o Establish, maintain, and safeguard confidential official

and student records.

o Open, update, and close files in accordance with

institutional policies and

retention schedules.

Information Retrieval and Access

o Promptly retrieve and provide required records and

information to authorized

staff and stakeholders.

o Ensure accessibility of records while maintaining

confidentiality and

compliance with AU standards.

Student Records Administration

o Coordinate student-related matters such as academic leave

requests, issuance

of introduction letters, and related documentation.

o Manage the issuance of result slips and transcripts in

line with PAUSTI

procedures.

Records Management Systems

o Administer and update the internal records management

system, ensuring

accuracy and completeness of entries.

o Support the transition to electronic document and records

management systems

(EDRMS).

Document Processing

o Process documents by performing necessary computations,

verifications, and

entries.

o Ensure proper classification and indexing of records for

ease of reference.

Reporting and Compliance

o Prepare and submit periodic reports on records management

activities,

highlighting achievements, challenges, and recommendations.

o Monitor compliance with AU and PAUSTI records management

policies and

standards.