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The African Population and Health Research Center
Protocol Intern
Nairobi, Kenya
Closing: May 28, 2024
10 days remainingPublished: May 14, 2024 (5 days ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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Background
In addition to the already mentioned focus areas, there are also projects in the sectors of good governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya.
GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on
the government agreement, GIZ implements its commission in close cooperation with the civil society.
Responsibilities
Background
In addition to the already mentioned focus areas, there are also projects in the sectors of good governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya.
GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on
the government agreement, GIZ implements its commission in close cooperation with the civil society.
A. Responsibilities
The Contracts Specialist is responsible for:
- Preparation of various Contracts (Construction and Appraiser) including formal, short form, Drafting, Evaluation, Negotiation and Execution as requested by projects.
- Initiate a transparent tender process according to P & R.
- Informing projects and programmes timely about the status of contract basis in line
with the SLA. - Coordinating effectively with colleagues in the administrative and finance division and
with procurement officers at Head Office. - Ensuring that the provided services within the section are done correctly according
to GIZ Rules and Regulations.
In this context, the Contracts Specialist fulfils the following tasks:
B. Tasks
Core scope of tasks
Carry out contracting procedures using CoSoft.
Preparation of contracts (Construction and Appraiser) as requested by the projects.
Processes orders in accordance with GIZ regulations, monitors markets and issues
invitations to tender.Advising & guiding projects on P+R guidelines regarding aspects of contracting.
Enters and maintains data relevant for contracts and tenders in Cosoft.
Ensure that invoices are transferred to the Finance department
Processes complaints.
Maintains and updates the filing system for all contracts according to GIZ procedures.
Serve as the point of contact for customers on contractual matters.
Provide recommendations according to P+R and negotiate directly with consultants
Arranges for smooth flow of contract process.
Carry out market research for consultancy contracts (Appraiser & Consulting)
Ensure contract file completeness.
Ensure contract close-out, extension or renewal is timely done.
Other duties/additional tasks
- Coordinates travel and events arrangements for consultants with the travel or events officer.
- Ensure framework contracts are in place.
- Performs other duties & tasks at the request of management.
- Assist in preparation of various Local Subsidies and Construction contracts including
formal, short form, annual contracts, Drafting, Evaluation, Negotiation and Execution as requested by projects. - DMS maintenance of all contracts and documents
- Ensure complete filling system
- Participates in tenders
- Performs other duties and tasks at the request of management
C. Required qualifications, competences and experience
Qualifications
Degree in Business Administration with a focus in
procurement/purchasing.
Professional experience
- At least 3 years of professional working experience in a similar
position
Other knowledge, additional competences
- Experience with IT-based accounting programs
- Good working knowledge of modern telecommunication systems
- Good interpersonal communication skills
- Good English command. German language is an advantage.
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
D. Submission of Application
Vacancy Reference Number: GIZ/CO/04/05/2024
GIZ is an equal opportunity employer.
All applications should be received by 28th May 2024.
Only shortlisted candidates will be contacted.
Applications submitted via Fuzu have 32% higher chance of getting shortlisted.