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Procurement Specialist Band 4

Closing: May 28, 2024

This position has expired

Published: May 14, 2024 (15 days ago)

Job Requirements

Education:

Work experience:

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Job Summary

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Background


GIZ has been in operation in Kenya since 1975 as commissioned by the Kenyan government. The current thematic areas for the ministry for economic cooperation and development are in the areas of agriculture, food security and Sustainable Economic Development.


In addition to the already mentioned focus areas, there are also projects in the sectors of
good governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya.

 


GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on the government agreement, GIZ implements its commission in close cooperation with the civil society.


Responsibilities

Background


GIZ has been in operation in Kenya since 1975 as commissioned by the Kenyan government. The current thematic areas for the ministry for economic cooperation and development are in the areas of agriculture, food security and Sustainable Economic Development.


In addition to the already mentioned focus areas, there are also projects in the sectors of
good governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya.

 


GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on the government agreement, GIZ implements its commission in close cooperation with the civil society.


A.     Responsibilities


The Procurement Specialist is responsible for:


  • Purchasing materials and equipment for the GIZ Office and GIZ assisted project/programmes in accordance with GIZ rules conditions.
  • Coordinating effectively with colleagues in the procurement division and with procurement officers at the Head Office
  • Informing projects and programmes on time about the status of procurement of goods regularly particularly in the event of delays

 

 

B.     Tasks


Core scope of tasks


  • Procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations

  • Notifies projects and programmes of delivery location and time

  • Documents and files properly completed orders

  • Ensure Prosoft invoicing is made promptly and the payment balances are up to date.

  • Controls agents providing services to the GIZ in relation to customs clearance and vehicle registration.

  • Enters information in the customs declaration database, prepares statistics if needed
    and makes follow-up

  • Enters and maintains data relevant for procurement and tenders in ProSoft

  • Receives goods and ensures that the receipt is documented and goods received checked
    appropriately

  • Checks goods invoices, goods inwards receipts and other (delivery) papers and payment
    instructions

  • Processes complains related on procurement e.g. cancellations

  • Organising the sending of files to the GIZ Headquarter

  • Manage all service providers’ contracts

  • Advice expatriate staff on import/export clearing issues

  • Prepares and submits all necessary papers for duty-free import of goods

  • Processes cases of damage in transport

  • Enters purchase requisitions and confirmation of receipt of goods through ‘Beschaffung
    Online and SRM” for procurement through Head Office

  • Advises suppliers of defective goods delivered and arranges necessary

  • Follow ups arranges and coordinates the safe transhipment of deliveries to the
    requesting project

  • Coordinates and ensures good workflow in the procurement of goods section.

 

Other duties/additional tasks

 

  • Performs other duties and tasks at the request of management

  • Ensure complete filling system

 

C.     Required qualifications, competences and experience


Qualifications

 

  • Degree in Business Administration, diploma in Procurement or Logistics

 

Professional experience

 

  • At least 3 years of professional working experience in a similar position

 

Other knowledge, additional competences

 

  • Experience with IT-based accounting programs
  • Good working knowledge of modern telecommunication systems
  • Good interpersonal communication skills
  • Good English command
  • Participates in tenders

 

D.    Submission of Application

 

Vacancy Reference Number:            GIZ/CO/03/05/2024

 

 

GIZ is an equal opportunity employer.

 

 

All applications should be received by 28th May 2024. 

 

 

Only shortlisted candidates will be contacted.

 

 


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