Security Officer Jobs in Kenya

42

jobs

PRACTICAL ACTION

Senior Procurement, Logistics And Security Officer

Nairobi, Kenya

PRACTICAL ACTION

Senior Procurement, Logistics & Security Officer

Nairobi, Kenya

Canonical

Chief Information Security Officer

Nairobi, Kenya

Mount Kenya University (MKU)

Security Supervisor

Thika, Kenya

Co-operative Bank

Application & Infrastructure Security Officer

Nairobi, Kenya

Co-operative Bank

ICT Officer (Sacco)

Nairobi, Kenya

Catholic Relief Services Program (CRS)

Technical Advisor - Market Monitoring And Analysis

Nairobi, Kenya

Samuel Hall Consulting

Office Coordinator

Nairobi, Kenya

Mastercard Foundation

Technical Support Analyst

Nairobi, Kenya

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HIAS Refugee Trust of Kenya

Health, Safety And Security Coordinator

Nairobi, Kenya

Senior Procurement, Logistics And Security Officer

Closing: Dec 6, 2022

1 day remaining

Published: Dec 1, 2022 (4 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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The Senior Procurement, Logistics and Security Officer will be responsible for planning and monitoring all the activities around these three areas of Practical Action in Kenya.

The post holder will meet the procurement, administrative & logistics requirements across the Country Office within the policies and procedures, strategy, organizational values, and guidelines of Practical Action, while adhering to the standards of conduct outlined in the Practical Action Code of Conduct and associated policies.

In addition, the post holder will ensure that due attention is paid to matters of security relating to staff, visitors, partners, and service providers to whom Practical Action has a duty of care.

The post holder will ensure that Practical Action maintains transparency, integrity and compliance with established policies and procedures of the organization and relevant donor regulations.

The post holder will both monitor the implementation of existing systems and propose improvements and developments to those systems where appropriate.

Experience & Knowledge

  • Minimum of 5 years of work experience in a similar role
  • A background in security management
  • Procurement training and certification; Bachelor’s Degree in Procurement, Supply Chain, Business Administration or related field.
  • A post graduate Diploma in Procurement, Logistics, Purchasing and supplies or related field with relevant work experience may be considered in lieu of a degree
  • Possess a professional qualification in Purchasing and Supply Chain Management and a registered member of the CIPS/KISM will be an added advantage
  • Experience in operations, consulting, manufacturing, or supply chain.

Essential

  • Good analytical and critical thinking skills, organized and results driven. Good planning and coordination skills
  • Strong data analytics and quantitative reasoning skills. Strong Computer skills in Microsoft Office Packages including advanced Excel (can maintain complex spreadsheets).
  • A problem-solving approach to work
  • High level of attention to detail. Comfortable quality checking documentation without support.
  • Excellent report writing, communication, interpersonal, organisational and negotiation skills
  • Experience with Health and Safety in Transport
  • A team player, flexible and with an ability to work calmly and effectively under pressure and to make quick rational decisions
  • Strong written and verbal communication skills in both English and Kiswahili

Desirable

  • Experience working with Government of Kenya, Ministry of Foreign Affairs, Immigration, NGO Board and KRA.
  • Working experience in a multi-location/matrix organization
  • Willing to travel, flexible, adaptable and with an ability to work under pressure
  • Self-starter and networking skills
  • Good self-management skills
  • Strong and highly effective communication skills

This Role profile is not an exhaustive list of the skills, effort, duties and responsibilities associated with the position


How to apply

Interested applicants should submit their applications, including an updated CV with a cover letter via email to the email provided,  indicating ‘Senior Procurement, Logistics & Security Officer – Nairobi’ on the email subject line.


Responsibilities

The Senior Procurement, Logistics and Security Officer will be responsible for planning and monitoring all the activities around these three areas of Practical Action in Kenya.

The post holder will meet the procurement, administrative & logistics requirements across the Country Office within the policies and procedures, strategy, organizational values, and guidelines of Practical Action, while adhering to the standards of conduct outlined in the Practical Action Code of Conduct and associated policies.

In addition, the post holder will ensure that due attention is paid to matters of security relating to staff, visitors, partners, and service providers to whom Practical Action has a duty of care.

The post holder will ensure that Practical Action maintains transparency, integrity and compliance with established policies and procedures of the organization and relevant donor regulations.

The post holder will both monitor the implementation of existing systems and propose improvements and developments to those systems where appropriate.

Experience & Knowledge

  • Minimum of 5 years of work experience in a similar role
  • A background in security management
  • Procurement training and certification; Bachelor’s Degree in Procurement, Supply Chain, Business Administration or related field.
  • A post graduate Diploma in Procurement, Logistics, Purchasing and supplies or related field with relevant work experience may be considered in lieu of a degree
  • Possess a professional qualification in Purchasing and Supply Chain Management and a registered member of the CIPS/KISM will be an added advantage
  • Experience in operations, consulting, manufacturing, or supply chain.

Essential

  • Good analytical and critical thinking skills, organized and results driven. Good planning and coordination skills
  • Strong data analytics and quantitative reasoning skills. Strong Computer skills in Microsoft Office Packages including advanced Excel (can maintain complex spreadsheets).
  • A problem-solving approach to work
  • High level of attention to detail. Comfortable quality checking documentation without support.
  • Excellent report writing, communication, interpersonal, organisational and negotiation skills
  • Experience with Health and Safety in Transport
  • A team player, flexible and with an ability to work calmly and effectively under pressure and to make quick rational decisions
  • Strong written and verbal communication skills in both English and Kiswahili

Desirable

  • Experience working with Government of Kenya, Ministry of Foreign Affairs, Immigration, NGO Board and KRA.
  • Working experience in a multi-location/matrix organization
  • Willing to travel, flexible, adaptable and with an ability to work under pressure
  • Self-starter and networking skills
  • Good self-management skills
  • Strong and highly effective communication skills

This Role profile is not an exhaustive list of the skills, effort, duties and responsibilities associated with the position


How to apply

Interested applicants should submit their applications, including an updated CV with a cover letter via email to the email provided,  indicating ‘Senior Procurement, Logistics & Security Officer – Nairobi’ on the email subject line.


Delivering Quality

Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the organization, while ensuring compliance to Practical Action standards, procedures and code of conduct.

Procurement

  • Oversee and coordinate procurement functions across Practical Action Kenya, ensuring Procurement Polices and Guidelines are adhered to.
  • Continuously recommend to their line Manager suitable methods of maximizing value for money within the supply chain.
  • Maintain a procurement schedule/tracking tool aligned to the work plans of the various projects and the needs of the office.
  • Facilitate and coordinate all procurement and supply process including preparing documents for tender committees, receiving bids and quotes, preparing purchase requisitions, pre-qualification processes, service level agreements, legally binding contracts between Practical Action and various contractors. This will include

    • Source quotations/bids from suppliers and negotiate for best prices and value for money.
    • Prepare comparative bid analysis with recommendations & justification and facilitate approval.
    • Raise LPOs for approval and issue the same to vendors /suppliers and follow-up for timely delivery.
    • Receive and verify requisition of goods and services and ensure that goods and services supplied to Practical Action meet stipulated specifications as to quantity and quality.
    • Ensure that all procurement documentation is properly processed and filed according to procurement guidelines and donor regulations.
  • Ensure that due diligence is carried out on all suppliers prior to contracts being issued
  • Ensure timely processing of utility bills, goods and services payments within Practical Action offices both in Nairobi and the field.
  • Maintain a current list of preferred suppliers as defined in the Procurement Policy

Logistics

  • Provide support to travel coordination and any logistical requirements for Nairobi office staff and international office co-workers.
  • Maintain annual renewal of vehicle tax and insurance.
  • Arrange annual inspection of all office vehicles in preparation for insurance renewal.
  • Collate and verify annual mileage returns for all Practical Action vehicles
  • Reports accidents to both Practical Action and the Insurance Company and take timely action in reporting on repairs and claims and follow-up. (See also Security)

Asset Management

  • Maintain an up-to-date asset register in liaison with the finance department that includes as a minimum: details of assets, costs of assets, date of purchase, source of funding.
  • Ensure all PA assets are tagged and updated in the assets register.
  • Ensure timely and cost-effective insurance of Practical Action Kenya assets in line with the asset management policy.
  • Liaise with the insurer on cancellation and/or addition of any cover upon disposal or acquisition of any assets.
  • Recommend disposal of used/obsolete assets to Line Manager to facilitate disposal process in accordance with Practical Action Policy and any relevant donor regulations

Security

  • Ensure that all staff, visitors, consultants and suppliers are properly briefed on security concerns in the country or areas of work.
  • Maintain an overall security plan for the country, a briefing pack for visitors and a communications system to alert staff to incidents that may affect them.
  • Be the first contact person for security matters pertaining to PA staff.
  • Ensure that all hotels and meeting locations are adequately screened for security issues.
  • Provide security advice to staff travelling outside Kenya, in liaison with PA’s global security team.
  • Take leadership in security briefings and report outcomes of briefings and any security related information to the Country Director.
  • Take accountability for the general safety and security of Practical Action office premises

Leadership and Strategic Alignment

  • Demonstrate very high standards of honesty and integrity that contribute to sound procurement processes.
  • Create an enabling environment for project managers/budget holders to improve their sourcing skills by developing trainings and being a mentor to others.
  • Support and promote the standards outlined in the code of conduct and associated policies to the team, partner organizations and beneficiaries, and be committed to providing a safe working environment.
  • Undertake performance management reviews for direct reports.
  • Contribute to the office’s Strategic Business Plan and reporting against it.


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