Finance / Accountancy Manager

Education: CPA (K) and University degree in accounting, finance or business administration.

Experience: Essential 4 years previous experience in similar relevant position, MSF experience in Accountancy is an asset, Business mindset and International Financial reporting experience is an added value.

Skills/ Competences: Excellent verbal and written communication skills, able to multitask, prioritise, time management, attentive to details, flexible and adaptability, accurate, diplomacy, culturally sensitive and able to work under pressure.

Desired Knowledge: Computer literacy (Microsoft Office Outlook, Word, Excel, PowerPoint), MSF accounting software, ERP system knowledge, good understanding of local laws.

Education: CPA (K) and University degree in accounting, finance or business administration.

Experience: Essential 4 years previous experience in similar relevant position, MSF experience in Accountancy is an asset, Business mindset and International Financial reporting experience is an added value.

Skills/ Competences: Excellent verbal and written communication skills, able to multitask, prioritise, time management, attentive to details, flexible and adaptability, accurate, diplomacy, culturally sensitive and able to work under pressure.

Desired Knowledge: Computer literacy (Microsoft Office Outlook, Word, Excel, PowerPoint), MSF accounting software, ERP system knowledge, good understanding of local laws.

• Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed by the accountant responsible for cash in KSU.
  
• Monitor cash balance levels in KSU, anticipate short-term needs and suggest to Accountants for relevant cash transfers or withdrawals through authorized M-pesa Agents to avoid any shortage.
  
• Organize currency exchange transactions when needed, according to the country exchange policy.
  
• Ensure close and proper follow-up of all cash advances in KSU.
  
• Ensure proper understanding and use of all accounting tools.
  
• Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the MSF purchasing and payment procedures.
  
• Ensure compliance with cash control procedures for each cashbox: cashbook updated at every single transaction IN/OUT, daily cash count, weekly cash inventory including reconciliation with MSF Finance ERP system (Unifield) together with line manager, complete cash inventory performed and signed on last day of the month.
  
• Ensure any cash discrepancy is investigated (and reported to finance coordinator if not identified)
  
• Checks and ensures refunds are properly followed-up and encoded (private telephone calls, medical refunds, etc)
  
• Checks all employees’ payslips before forwarding the transfer list to the bank.
  
• Checks all bank reconciliations of KSU accounts.
  
• Prepares and forwards monthly PAYE payments to KRA
  
• Manages the HR journal in UNIFIELD
  
• Follows up on Withholding tax deductions/ remittance and issues tax certificates to the suppliers.
  
• Checks and follows up all VAT exemption applications done to Regional Protocol Office and reconciles the applications with the VAT tracking report shared by the Regional Protocol office.
  
• Monthly, reconciles the VAT exemption applied with the VAT entries in UNIFIELD, identifies the ones not applied and follows up with the accountant responsible.
  
• Monthly, reconciles purchases accounts with sales accounts to ensure all the purchases for clients have been correctly reinvoiced to the clients.
  
• Develop relevant and suggest improvements to existing tools and forms to help finance staff record and follow-up recurrent costs in a proper and consistent manner (incentives, per diems, utilities, refunds, etc)
  
• Responsible for quality of all KSU’s receipts / vouchers.
  
• Ensure vouchers are properly presented and stamped, including all relevant & required validation signatures and attach any relevant and required support documents.
  
• Report immediately any litigious / suspicious voucher / receipt / document to the finance coordinator.
  
• Sending personalized feedback to the relevant accountant/administrator in case vouchers are incomplete or invalid, request missing documents, before filing & archiving the accounting.
  
• Ensure availability, knowledge, and strict compliance with MSF accounting guideline.
  
• Responsible to conduct monthly accounting controls [cross-checks of accounting] to ensure the quality, accuracy and consistency of KSU’s accounting.
  
• Responsible for monthly closing process is properly done and sent to Head Quarters in due time.
  
• Performs and supervises regular accounting controls, through regular cross-checks and spot-checks of accounting to ensure quality, accuracy and consistency of the mission accounts.
  
• Responsible for quality and accuracy of data-entry in Unifield of the mission accounts: ensure encoding done every day by accountant, consistency with receipts/paper accounting, proper use of chart of accounts, respect of standard encoding guidelines for descriptions, etc
  
• Ensures and checks the budget lines are properly encoding in Unifield which will reflect in MSF Finance budget software (Wefin) and inform the Accountants if any correction is needed.
  
• Providing the necessary support to Finco and inform on the audit time lines with all department managers to make sure they can support during audit.
  
• Facilitates and coordinates external audit process in KSU.
  
• Collaborates with the Supply Chain Manager to execute the inventory processes in the warehouse and leads the administrative part [e.g. encoding, reconciliation].
  
• Ensures the external auditors are provided with the necessary information needed during audit.
  
• Supports external auditors with the right information to execute the audit and derive accurate audited financial reports.
  
• In collaboration with the finance team implement the recommendations made by auditors in the management letter.
  
• Monthly and year-end accounting closing.
  
• Management and supervision of the technical Finance staff.
  
• Prepares the annual tax returns.
  
• Immediately inform Finance coordinator and/or FAA of any problem or issue arising in the course of the work.