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Finance And Budget Assistant, G6

Closing: Jan 21, 2023

This position has expired

Published: Dec 31, 2022 (30 days ago)

Job Requirements

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Job Summary

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Competencies
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


Education

  • High school diploma or equivalent is required. Supplemental training in computer courses especially MS Office, Information Management System, database is desirable.

  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

  • The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

  • Work Experience

    • A minimum of seven (7) years progressive working experience in finance, budget, accounting, administrative services or related area is required.

  • Experience working with Enterprise Resource Platform (ERP) systems such as Systems, Applications, and Products in Data Processing (SAP) is required.

  • Work experience in the UN system or a similar international organization is desirable.

  • One (1) year or more of experience in data analytics or related area is desirable.


  • Responsibilities
    Competencies
    PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


    Education

    • High school diploma or equivalent is required. Supplemental training in computer courses especially MS Office, Information Management System, database is desirable.

  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

  • The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

  • Work Experience

    • A minimum of seven (7) years progressive working experience in finance, budget, accounting, administrative services or related area is required.

  • Experience working with Enterprise Resource Platform (ERP) systems such as Systems, Applications, and Products in Data Processing (SAP) is required.

  • Work experience in the UN system or a similar international organization is desirable.

  • One (1) year or more of experience in data analytics or related area is desirable.


  • Budget preparation and issuance of allotments

    • Assist Section chiefs in the elaboration of resource requirements for budget submissions.

    • Calculates estimated costs for each organizational unit using standard values and presents spreadsheets for budget formulation by the budget chief.

    • Review, analyze and assist in the finalization of cost estimates and budget proposals, in terms of staff and non­ staff requirements, including programmatic aspects; ensure compliance with the medium-term plan and other legislative mandates.

    • Prepare UNON and UNEP extrabudgetary allotments based on a review of the requirements, funds availability versus projected income and past experience.

    • Provide input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.

    • Monitor budget implementation/expenditures and recommend reallocation of funds as necessary.

    • Monitor UNON and UNEP related budget certifications, obligations and expenditures to maintain updated information on expenditures versus allotments. From monthly financial statements of accounts and non-recorded commitments, prepare spreadsheets reflecting current status of accounts.

    • Verify accuracy of posted expenditures against obligations and allotments, including staff costs, and request corrections, adjustments as appropriate

    • Ascertain validity of unliquidated obligations and ensure that requested corrections are effected.

    Review of Clients requests for goods and services post management and Budget reporting

    • Review requisitions for goods and services to ensure;

    (a) correct objects of expenditure have been charged, and

    (b) availability of funds and obtain certification of expenditures.

    • Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

    • Review request for Personnel Action, verify and validate allotment account and obtain certification.

    • Validate allotment accounts indicated on travel requests, and pre-encumbrances (requisitions for goods/services)

    • Provides new post numbers and budget lines for approved posts.

    • Maintains a post listing and history database for authorized posts to facilitate changes in incumbency.

    • Using monthly financial status reports including unrecorded commitments compile, maintain, update and analyze UNON and UNEP expenditures spreadsheets on a monthly basis.

    • Prepares quarterly budget performance reports for the UNEP Committee of Permanent Representatives (CPR) meetings, first and second budget performance reports for submission to UNI-IQ, reports for section chiefs on request for their decision making.

    General Duties

    • Offers support and assistance to task force and working group on cost – sharing of UNON administrative expenses including preparation of cost estimates and sharing ratios for offices serviced (KSC, JMS, ITS, NSU)

    • Monitor integrity of various financial databases and reporting tools.

    • Verifies validity of overtime claims against authorizations ascertains correctness of calculations and obtain certification.

    • Maintains allotment files, salary files, expenditure report files, post incumbency files

    • Back-up the other budget assistants when on leave by processing pre-encumbrances and responding to other related budgetary requests of substantive UNEP/UNON offices.

    Data

    • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

    • Assists with visualizations and updating information material such as web pages or brochures.


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