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Senior Payroll Officer

Closing: Jan 2, 2023

This position has expired

Published: Dec 13, 2022 (2 months ago)

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Job Summary

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The main purpose of this position is to ensure timely payment of salaries and wages for all employees whilst upholding high level of integrity and accuracy


Responsibilities
The main purpose of this position is to ensure timely payment of salaries and wages for all employees whilst upholding high level of integrity and accuracy


1. Coordinate payroll activities

  • Ensure events and activities are effectively communicated within the team and to other departments requiring the information.

  • Ensure payroll queries and complaints are thoroughly investigated and resolved to closure or timely escalation of payroll matters and issues to the Payroll Manager for quick resolution.

  • Supervise various payroll tasks and projects to ensure controls are followed.

  • Review and ensure wage inputs are captured correctly.

  • Prepare and process statutory and other check offs correctly and timely

  • Participate in Statutory Finance, HR and operational/Customer Audit compliance and general governance


2. Capturing of data and preparation of monthly payroll

  • Accurate input of data into the Payroll system SAGE to ensure that employee starter/transfer/variation/leaver details, gross payments PAYE income tax, NHIF, NSSF, pensions and other deductions are correctly set up and calculated in accordance with the statutory and contractual requirement.

  • Download, verify and quality check the overtime, shift data, timesheets and allowances from Easy Roster and manual submissions from Operation and departmental heads and upload the verified data into SAGE system for monthly pay processing.

  • Process regular/ad-hoc payroll adjustments and payments subsistence, travel allowances, final dues and claims weekly EFT payments.

  • Payroll system process runs for all the service lines per the month end procedures.


3. Control and Monitor Direct labour costs and liabilities

  • Control of labour costs / efficiency Overtime AWOL and Payroll computations

  • Prepare HR/Payroll analyses and Metrics

  • Implement existing checks and controls;

  • Review and process off payroll requests

  • Prepare and process payroll Journals to capture final dues and off payroll payments and deduction in the Finance General Ledger.

  • Reconcile payroll to Finance and operational costs and liabilities and staff numbers on monthly basis to identify variances and corrective actions if any;


4. Payroll reporting and Maintenance

  • Prepare and collation of monthly payroll reports including: Payroll summaries, Payroll to GL reports; Prepare ad hoc reports as may be requested

  • Ensure proper filing and record keeping according to approved company processes

  • Generation of Monthly payslips and annual tax returns to staff.


5. Ensure Health & Safety Compliance

  • Ensure Health & Safety Compliance Have knowledge of the company’s Health & Safety Standards

  • Ensure compliance of Health & Safety Policy.


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