• A university degree, preferably in communications, media or journalism with a minimum four years of relevant experience, or
  
• School diploma with minimum of six years of relevant experience in administrative, secretarial, or operational support roles.
  

• Experience supporting payments, contracts, logistics, or event organization is required.
  
• Prior experience supporting social media platforms, website updates, or digital content management is an advantage.
  
• Exposure to field work or basic documentation is an asset.
  

A. Administrative and Secretarial Support

• Provide day-to-day secretarial and administrative support to the Communications team.
  
• Manage correspondence, filing systems, documentation, and record-keeping related to communication activities.
  
• Support scheduling, coordination of meetings, preparation of agendas, minutes, and follow-up actions.
  
• Maintain organized tracking systems for communication requests, deliverables, and approvals.
  

B. Finance, Payments, and Contracts

• Support initiation, tracking, and processing of payments related to communication activities, including vendors, consultants, photographers, videographers, and service providers.
  
• Assist in preparation and administration of contracts, purchase requests, and supporting documentation in line with organizational procedures.
  
• Maintain up-to-date records of contracts, payments, and expenditures for the Communications section.
  

C. Logistics, Events, and Coordination

• Support organization of meetings, workshops, trainings, media events, and field missions, including venue booking, logistics, and coordination with vendors.
  
• Assist with travel arrangements and logistical planning for communication missions and events.
  
• Coordinate with field offices to support communication activities, documentation visits, and campaigns.
  

D. Social Media and Website Support

• Work closely with the Social Media Officer to support the daily running of all social media platforms.
  
• Upload and publish daily social media content that has been cleared by the Social Media Officer, ensuring accuracy, timeliness, and adherence to branding guidelines.
  
• Support day-to-day management of social media accounts, including scheduling posts, basic monitoring, and flagging comments or issues requiring follow-up.
  

E. Field Support and Basic Content Documentation

• Participate in selected field missions to support communication activities, when required.
  
• Assist in documenting human interest stories and field narratives through notes, photographs, short videos, or audio recordings, as appropriate.
  
• Collect quotes, observations, and background information from the field to support storytelling and content development.
  

F. General Support to the Communications Team

• Provide cross-cutting operational and logistical support to media, digital, content, and advocacy activities.
  
• Support coordination with internal sections, field offices, and external partners on communication-related administration and logistics.
  
• Perform any other duties as assigned by the Chief of Communications in support of team objectives.