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Facility Officer

Closing: May 31, 2024

5 days remaining

Published: May 16, 2024 (11 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Qualifications, Competency & Skills Required
  • Graduate Degree or equivalent qualification in Technical / Engineering Operations and Facilities Management or a minimum of three years previous facility, maintenance, operations or office administration experience.
  • Experienced Microsoft Office user, particularly Word, Excel, PowerPoint and Outlook.
  • Experienced database and financial software user e.g. Excel.
  • Competent Internet, email and Google applications user.
  • Relevant professional qualification (e.g. CFM, Nebosh) will be an advantage

Candidate Abilities & Personality Profile:

  • An organised and assertive individual who is proactive, creative, and resourceful.
  • An outstanding team player and self-starter, able to work with minimum supervision.
  • Great at staying calm and diplomatic under intense pressure.
  • Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
  • Able to work within a secure and confidential environment, maintain confidentiality and demonstrate tact and diplomacy at all times.
  • Able to use own initiative and make simple or business-critical decisions as required.
  • Clear verbal communicator with excellent telephone manners.
  • Able to work accurately with excellent attention to detail at all times.
  • Ability to liaise with staff at all levels, both internally and externally.
  • Able to develop excellent working relationships both internally and externally.
  • Excellent organisational skills.
  • Knowledge and commitment to safe work practices and Occupational Health and Safety (OHS) policies and procedures
  • Knowledge of safe lifting, working at heights practices and manual handling techniques
  • Ability to identify risks to staff safety and take all practical measures to protect staff and visitors where a risk has been identified.
  • Demonstrates strong interpersonal skills and a professional manner and approach at all times including an equable temperament and a neat appearance.
  • Able to cope well when under pressure from competing priorities, unpredictable requests and interruptions.
  • Keenly interested in the FinTech industries in Nigeria.
Responsibilities
Qualifications, Competency & Skills Required
  • Graduate Degree or equivalent qualification in Technical / Engineering Operations and Facilities Management or a minimum of three years previous facility, maintenance, operations or office administration experience.
  • Experienced Microsoft Office user, particularly Word, Excel, PowerPoint and Outlook.
  • Experienced database and financial software user e.g. Excel.
  • Competent Internet, email and Google applications user.
  • Relevant professional qualification (e.g. CFM, Nebosh) will be an advantage

Candidate Abilities & Personality Profile:

  • An organised and assertive individual who is proactive, creative, and resourceful.
  • An outstanding team player and self-starter, able to work with minimum supervision.
  • Great at staying calm and diplomatic under intense pressure.
  • Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
  • Able to work within a secure and confidential environment, maintain confidentiality and demonstrate tact and diplomacy at all times.
  • Able to use own initiative and make simple or business-critical decisions as required.
  • Clear verbal communicator with excellent telephone manners.
  • Able to work accurately with excellent attention to detail at all times.
  • Ability to liaise with staff at all levels, both internally and externally.
  • Able to develop excellent working relationships both internally and externally.
  • Excellent organisational skills.
  • Knowledge and commitment to safe work practices and Occupational Health and Safety (OHS) policies and procedures
  • Knowledge of safe lifting, working at heights practices and manual handling techniques
  • Ability to identify risks to staff safety and take all practical measures to protect staff and visitors where a risk has been identified.
  • Demonstrates strong interpersonal skills and a professional manner and approach at all times including an equable temperament and a neat appearance.
  • Able to cope well when under pressure from competing priorities, unpredictable requests and interruptions.
  • Keenly interested in the FinTech industries in Nigeria.
  • To facilitate the smooth running of the company and the execution of its goals and projects, the Facility Officer is responsible for the professional and efficient management of all the company's facilities.
  • You will be in charge of preserving the good condition of infrastructure and ensure that all facilities are safe and functional

Principal Duties

  • Liaise with Admin to provide reception, front door security and concierge in a public-facing role, checking ID badges and conducting bag searches where necessary.
  • Plan and coordinate all space set up, installations (telecommunications, heat, electricity etc.) refurbishments and equipment movement as required.
  • To be proactive in all security operations, responding to incidents, reports, and requests quickly and efficiently according to facility procedure.
  • Implement regular security and safety patrols (i.e. fire drills), reporting and escalating issues quickly.
  • Manage the upkeep of equipment and supplies to meet health and safety standards
  • Inspect buildings' structures to determine the need for repairs or renovations
  • Routine maintenance of all Moniepoint buildings, furniture and equipment
  • Review utility consumption and strive to minimize facilities' operational costs
  • Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
  • Create and assign work orders to various sub-contractors for the execution of works within the facilities as directed by the Admin Manager
  • Control activities like parking space allocation, waste disposal, building security, etc.
  • Allocate office space according to the space needs
  • Handle insurance plans and service contracts
  • Keep financial and non-financial records
  • Perform space planning analysis and forecasting
  • Other duties as directed by the Admin Manager

General:

  • Constantly communicating with all stakeholders to keep them updated, including attending meetings and preparing regular reports for the management team.
  • Undertaking any necessary duties to ensure a first-class service is provided at all times.

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