Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented in relation to batch assigned in the Finance System.
Perform daily cash count with the Finance Officer, Snr Finance Officer or other person
Record payment vouchers daily in the cash sub-journal for the batch
Maintain the uncleared cash advance file and prepare past due advance report for the Finance officer or Snr Finance Officer on monthly basis.
Support Finance officer/Snr Finance Officer to record payment vouchers daily in the bank and cash sub journal assigned.
Responsible for gathering transaction documents required for donor reporting.
Assist with audit related requirements (timely documents retrieval, filing after audit completion, proving additional assistance as necessary)
Assist with scanning, copying, printing, and uploading of financial documents on relevant folders including monthly payments and vouchers for posting by the main office.
Support Finance coordinator with monthly process of amortizations
Support Snr Finance officer with monthly balance sheet reconciliations
Any other duty may be assigned.

FILING & ARCHIVING

Responsible for filing all cash and bank vouchers and maintaining voucher filing system such that files are updated, complete and safeguarded. Ensure all finance documents are properly labelled, filed and stored in a clear and easily accessible manner following Field Finance Manual
Assist with Sub-grant management and organizing sub-grant files.

TAX

Support Finance Officer/Snr Finance Officer with processing of withholding VAT and withholding tax as per KRA regulations including scanning copies to the main office on weekly basis.

SECURITY

Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.

SAFEGUARDING

Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options

Minimum Qualification & Transferable Skills

Graduated within twelve (12) months or Awaiting graduation, completed course work.
Membership or progress toward professional Finance certification (CPA, ACCA or equivalent) is an added advantage.
Proficiency in Microsoft Office Suite, particularly Excel
Strong organizational skills and attention to detail.
Ability to handle confidential information with professionalism.

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Accounting, finance, banking, insurance jobs in Nairobi, Kenya