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Administrative, clerical jobs in Nairobi, Kenya
2 jobs found
GiveDirectly, Inc
Office and Procurement Associate-Nairobi, Kenya
Closed for applications
Expired
Posted: 30 Sep 2026
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Seniority (Administrative, clerical, Non-profit, social work)
© Fuzu Ltd
World Health Organization (WHO)
Non-profit + 1 more
Protocol Assistant
Description
Summary of Assigned Duties
Within the framework of delegated authority and under the direct supervision of the Operations Officer, the incumbent performs the following duties:
- Coordinate transportation services for VIPs, guests, and delegates to and from airports, offices, hotels, and other designated locations.
- Welcome VIPs and other distinguished visitors arriving at the airport to visit the Hub.
- Facilitate diplomatic registration and related formalities for international staff and their eligible dependants, including vehicle registration, diplomatic identification cards, and ground passes.
- Escort eligible guests through airport VIP lounge facilities upon arrival or departure, as required.
- Assist guests with airport formalities, including visa-on-arrival procedures where applicable.
- Ensure compliance of vehicles with Minimum Operating Security Standards (MOSS) and, in collaboration with the Fleet Manager, establish mechanisms for regular roadworthiness checks to safeguard passengers.
- Ensure the implementation of WFS procedures and tools.
- Support the management of relationships with internal and external stakeholders, including other United Nations agencies, particularly on protocol-related matters.
- Serve as the focal point for coordinating security and safety matters at the Nairobi Hub.
- Support the implementation of security measures communicated by the United Nations Department of Safety and Security (UNDSS) in Kenya.
- Ensure that staff members are familiar with and comply with relevant security guidelines at all times.
- Liaise with UNDSS to coordinate training sessions and briefings on radio communication, convoy procedures, security measures, evacuation procedures, and other safety precautions.
- Disseminate standard operating procedures (SOPs) and other relevant security information to Hub staff in collaboration with UNDSS in Kenya.
- Maintain and manage the security folder in the Hub Operations SharePoint.
- Perform any other related duties as required by the supervisor.
Educational Qualifications
- Essential: Completion of secondary education.
- Desirable: A certificate or training in public relations, security management, or a related field would be an asset.
Experience
- Essential: At least five years of work experience in an administrative capacity, immigration, guest relations, airport protocol, or a related field.
- Desirable: Experience in protocol support positions within WHO or another United Nations agency would be an asset.
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