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Government, community development, public services Jobs

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Humanity & Inclusion

Facility Officer

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Country / Region

KenyaNigeriaUganda

Industry (Government, community development, public services)

Education, academic,Financial Services,Governmental,Non-profit, social work,

Seniority (Government, community development, public services)

Entry and Basic-level,Mid-level,Senior-level,

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Kenya/Dadaab/Government, community development, public services
Humanity & Inclusion

Non-profit + 1 more

Facility Officer

Dadaab • Kenya
Job details

Contract Type

Description
Reporting to the Logistics Manager, the Facility Officer is responsible for ensuring the efficient delivery of logistics
and facility support services to HI personnel in Dadaab. Acting as the primary point of contact for the Logistics
Manager, the Facility Officer proactively identifies issues within their scope of responsibility and recommends
practical solutions.
The Facility Officer ensures the optimal management of equipment, including the implementation of maintenance
and repair schedules to guarantee that all equipment remains in excellent working condition. As a key contributor to
the rollout and application of HI’s logistics standards, the Officer plays an active role in redefining the positioning of
logistics within the organization and upholding the principle of professional development. Additionally, the Facility
Officer actively participates in the phased reorganization of HI’s field operations as part of the ROOTS project.


Responsibilities
YOUR MISSION:

1. Participates in the definition of the logistics section of the StratOp and implements the action plan for facilities
management
• STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp)
within his or her field of activity and geographical area and in line with objectives.
• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements
corrective mitigation measures;
• INCIDENTS: produces incident reports for his or her sphere of responsibility;
• INDICATORS: produces and compiles the data in the facilities management dashboard for his or her
geographical area

2. Deploys HI’s standards and contributes to it expertise and accountability within his or her remit
• STANDARDS: applies HI standards for his or her entire professional field with regard to policy, processes and
tools;
• LOCAL ADAPTATION: participates in adapting and contextualising these standards to meet local conditions and
regulations;
• INTERNAL CONTROL: implements internal control in his or her fields of activity;
• ACCOUNTABILITY: applies internal rules and the rules of institutional donors in his or her fields of activity
documentation.

3. Operational implementation of logistics
• Diagnostic phase – Contextual analysis:
• Participates in analysing the programme's logistics context (evaluation of logistics capacities, table of
logistics problems);
• Design phase – Resources planning:
• Identifies the material resources necessary for ensuring the project's feasibility;
• Participates in structuring the human resources concerned by facilities management
• Design phase – Resources planning:
• Plans all the means necessary for the optimal management of equipment in his/her fields of activity
and geographical areas.
• Implementation phase - Coordination:
• Evaluates and adjusts the resources and their distribution according to the needs.
• Closure phase
• Implements the on-site storage of archives or their transmission to HQ;
• Implements the return/donation of material;
• Provides the data needed to prepare the financial reports


4. Facilitation of the profession sector
• Contributes to the facilitation of the profession sector in his/her geographical area (community of practice)

5. Emergency Preparedness and Response
• Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work
modality to contribute to HI's effective humanitarian response


Tags
Government, community development, public servicesNon-profit, social workMid-levelKenya

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