Qualifications:

These are the requirements that any qualified candidate must meet.

• Bachelor’s degree in Logistics, Business administration, Public Administration, Office Management with 3 years post NYSC work experience.
  

Preferred Qualification: Alternatively, have at least 4 years of work experience in an administrative / office management role, with responsibilities related to office management preferably with an international NGO

Travel and Logistics

• Issue Task orders and ensure invoices are promptly processed
  
• Coordinate inter and intra state travels within Nigeria for staff and visitors, including air tickets, ground transportation and accommodation.
  
• As assigned, facilitate visa processing requests for visitors and staff in compliance with the Nigeria government and host country regulations.
  

Fleet management

• Oversee the day-to-day operations of TNS project vehicles in the state office, working closely with the program team to coordinate the allocation of vehicles based on operational needs and priorities.
  
• Establish preventative maintenance schedules for all vehicles, ensuring timely servicing, repairs and maintenance.
  
• Ensure all vehicles have valid up-to-date licences, insurance, permits (in line with states/local government regulations) and registrations, and planning ahead with the drivers to ensure timely renewals.
  

Asset Management

• Work closely with the IT Specialist and Operations Manager to maintain and update the asset register for all organizational assets.
  
• Ensure appropriate documentation of asset distribution and disposal during program implementation and/or closeout.
  
• Work with the Operations Specialist and IT Specialist to record all asset acquisition, movement, transfer and disposal.
  

Office Management

• Inspect and track usage of office consumables including utilities such as diesel, generator maintenance, electricity and other health and safety regulations.
  
• Guide other office support staff such as interns, drivers and cleaners to regularly comply with operational standards.
  
• Ensure all assets are well-maintained and asset records are accurate and tagged.
  

Petty Cash Administration

• Maintain custody of the office petty cash fund.
  
• Disburse petty cash strictly for approved expenses in accordance with established policies.
  
• Ensure availability of sufficient petty cash balance for operational needs.
  

Procurement

• Assist the procurement team to receive goods, ensure conformity with the signed purchase order, and sign the goods receipt notes.
  
• Assist with the vendors’ site visits.
  
• Assist with the market surveys to recruit new vendors e.g. hotels, travel agencies, car hire services, office supplies, internet and other services in the state office.