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Senior Administrative Officer

Salary rangeConfidential | Contract type: Permanent

You have 11 days left to apply for this job.

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Job Summary

Minimum Job Requirements
a) Academic Qualifications
Masters’ degree in Business Administration (MBA) or Masters’ degree in Public Administration, International Relations or its equivalent from a recognised university
b) Professional Qualifications
Certified Public secretary (CPS), Post graduate Diploma in Human Resource, Purchasing and Supply Chain Management or its equivalent are an added advantage
c) Work Experience
Minimum eight (8) years, 3 years at senior position in either in public service or a busy private establishment


Duties and Responsibilities
i. Provide cost effective and efficient administrative services including procurement of goods and services.
ii. Supervise the preparation of annual procurement plan.
iii. Manage transport issues including planning, allocation, maintenance, insurance, vehicle registration, controlling and accounting of fuel.
iv. Ensuring safety of staff and assets of IUCEA by ensuring secure working environment
v. Provide protocol services to visitors and dignitaries visiting IUCEA.
vi. Organise official luncheons, dinners, cocktails and other get together activities of IUCEA
vii. Supervise the management of IUCEA registry.
viii. Coordinate logistics for meetings, travel requests and produce relevant reports and minutes.
ix. Liaison with the ministries in charge of Foreign Affairs of the Partner States in all respect of immunities, Visas, work permits and privileges of IUCEA staff.
x. Follow up of supply of goods and services and generate procurement reports.
xi. Supervise Procurement Officer and the General staff.
xii. Performing any other duties that may be assigned by the Principal Human Resource and Administration from time to time.

Key Performance Indicators
i. Efficient administrative system.
ii. Safety of IUCEA staff and assets.
iii. Timely acquisition of office supplies.
iv. Timely processing of work permits, travel requests, report and meeting logistics.
v. Efficient transport system.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 7 years
Required languages: English (Spoken: fluent | Written: fluent)
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