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Dove Nest Lodge
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Educare Learning Center
Only on FuzuSchool Administrator
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A Leading Property Company
Only on FuzuBusiness Development Coordinator
Nairobi, Kenya
Masii Medical Centre
Only on FuzuHospital Administrator
Machakos, Kenya
People Foco Agency
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Nairobi, Kenya
Ruaraka Uhai Neema Hospital (RUNH)
Only on FuzuHospital Receptionist
Nairobi, Kenya
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Tree Agama
Only on FuzuOffice Assistant
Nairobi, Kenya
Closing: Jul 24, 2022
22 days remainingPublished: Jun 29, 2022 (3 days ago)
Job Requirements
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Job Summary
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About the company
Our company has over 10 years of experience with European imported wardrobes and furniture.
Role Summary
We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the MD. You may also be required to make travel arrangements and assist with other duties when required.
Responsibilities
About the company
Our company has over 10 years of experience with European imported wardrobes and furniture.
Role Summary
We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the MD. You may also be required to make travel arrangements and assist with other duties when required.
Monitoring MD’s email and responding if required
Prepare communication (letters, presentations, reports) on behalf of the MD
Devise and maintain office systems, including data management and filing
Write proposals and give MD approval
Screen phone calls, enquiries, and requests, and handle them appropriately
Organize and maintain diaries and make appointments
Organize and attend meetings as well as ensure the MD is well prepared for meetings
Conduct or prepare any research that the MD may require
Assist in organizing both company and external events
Take notes and write minutes during meetings
Our Ideal candidate would need to have the following key attributes:
At least 3 -4 years of relevant experience in secretarial work, office administration or related field
A degree is an added advantage
Qualification
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
Applications submitted via Fuzu have 32% higher chance of getting shortlisted.