Logistics Dispatcher & Administrative Coordinator
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Baltic Textiles (Mitumba), Equity Afia, Kenyatta University Teaching, Referral and Research Hospital (KUTRRH), Mogo Kenya Limited , Oasis OutsourcingProfession (Entry and Basic-level)
Industry (Entry and Basic-level)
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Description
Logistics Dispatcher & Administrative Coordinator
📍 Remote – Kenya
⏰ Full‑Time | Monday to Friday from 8 am to 5 PM CST
We are seeking a reliable, detail‑oriented Logistics Dispatcher & Administrative Coordinator to support daily dispatch operations, load coordination, and administrative logistics tasks for a U.S.-based trucking operation.
This role is designed to take operational pressure off ownership, ensuring loads are properly built, documented, and dispatched while keeping communication, records, and systems accurate and organized.
What We’re Looking For
✅ Previous dispatcher experience in trucking, transportation, or logistics
✅ Strong understanding of freight operations and dispatch workflows
✅ Experience with TMS platforms (ALVYS highly preferred)
✅ Strong Excel / Google Sheets skills
✅ Ability to manage multiple communication channels simultaneously
✅ High attention to detail and strong follow‑through
✅ Ability to work independently in a fast‑paced environment
✅ Calm, patient, and professional under pressure
✅ Excellent spoken and written English (daily communication with U.S. teams)
✅ Reliable internet connection and remote‑work readiness
Responsibilities
What You’ll Do
✔ Manage daily dispatch and logistics coordination for company trucks
✔ Receive, organize, and verify load information from emails, texts, calls, and confirmations
✔ Build, review, and update loads in the TMS (ALVYS preferred)
✔ Handle rate confirmations, load confirmations, and dispatch documentation
✔ Coordinate pickup/delivery details, driver assignments, and schedules
✔ Maintain accurate load statuses, dispatch records, and documentation
✔ Track delivery confirmations, weights, and paperwork
✔ Support invoicing preparation through clean, complete documentation
✔ Centralize dispatch communication through shared operational channels
✔ Maintain organized records using Google Sheets / Excel
✔ Identify missing information or errors before they create operational issues
✔ Support administrative logistics tasks to reduce leadership workload
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