- Under supervision, performs a variety of professional activities in support of Human resources, procurement and office administration.
Qualifications & Experience
- Business administration with a Diploma in Human Resources Management.
- Member of the Institute of Human Resource Management of Kenya with a valid Practicing Certificate.
- At least 2 years’ experience with a similar size organization in industry, or from practice.
- Attention to detail, anticipation, and follow-up of the job function.
- Possesses strong organizational and problem-solving skills.
- Knowledge of computer systems and their applications such as Word, Excel and Outlook.
- Knowledge on the Employment Act
- Knowledge and experience in use of Microsoft office.
- Knowledge in use of ERP system is an added advantage
- Very good spoken and written English
Working Conditions
- The job is complex, sensitive and stressful. Work required willingness to work a flexible schedule and travel. Work may require frequent travels to the areas of project implementation including Kakuma, Dadaab and Garissa.
Behavioural Competencies:
Behaviour Competencies:
- Working knowledge of and experience in local labour and employment laws and legal resources;
- Excellent oral and written communication skills;
- Strong writing and presentation skills with ability to communicate well within and across diverse groups
- Team player with good interpersonal skills;
- Strong business awareness and good analytical skills;
- Ability to make key decisions and solve problems;
- Excellent organization and time management skills;
- Good documentation and report writing skill
- Self-driven and able to work under minimum supervision.
- Proactive and able to work on their own initiative
- Able to multi task
- Show the desire for new and challenging tasks.
- Flexible and highly professional
- Honest and reliable
- Confidentiality is a must
- Integrity within a professional environment;
- Attention to detail
Key Aspects to be Evaluated:
- Well organized and accessible personnel documents
- Updated HR system
- Timely recruitment processes
- Timely feedback
- Support accorded to the program and staff
To submit your application, send a cover letter along with a detailed Curriculum Vitae indicating expected salary, 3 professional referees including your last supervisor and their email contacts. Send your application to:
The Recruitment Committee,
Subject line: “Application for Associate HR Officer’ to [email protected]”
- Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews as approved by the Human Resource Manager.
- Coordinating candidate communication on interviews with the guidance of the HR Manager.
- Support the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring compliance with legal and organizational requirements.
- Assist in benefits administration tasks such as enrolment, changes, and inquiries, ensuring timely communication with employees and external providers.
- Support Human Resources initiatives and projects, including employee engagement activities, performance management processes, and training and development programs.
- Assist in the administration of Human Resources related documentation, including employment contracts, policies, and procedures manuals.
- Assist in maintaining a backup filing system for all the personnel records.
- Assist in updating the HR information in the ERP system by onboarding and terminating staff.
- Assist in managing the front office and respond to external customers queries as a reliever when the Administration assistant is away.
- Ensure that inventory is received back when a staff member leaves the program.
- Ensure that any missing, lost, or stolen assets are tracked and reported to the Country Director.
- Addressing employees’ queries regarding office management issues (e.g. stationery);
- Tracking the utilization of office consumables, and order consumables when needed;
- Assist in dispatching of cheques and filing of Human Resource documents as directed.
- Assist in raising and surrender imprest on the system for activities related to the Organization Development Program.
- Assist in coordination of office events related to staff welfare, teambuilding and debriefing.
- Assist in the coordination of board meeting logistics.
- Alternate with the administrative assistant in taking and typing of minutes during staff and ISD meetings.
- To be handed over petty cash and request for reimbursements in the absence of the admin assistant.
- Any other duties that may be delegated to you by your supervisor.