Human Resource Officer Jobs in Kenya

26

jobs

United Nations

Human Resources Officer, P3

Nairobi, Kenya

UN Habitat

Human Resources Officer, P3

Nairobi, Kenya

Turkana University College

Human Resource Officer / Senior Administrative Assistant II

Lodwar, Kenya

Unity Homes

Human Resource Officer

Nairobi, Kenya

Imexolutions Ltd

Only on Fuzu
Human Resource Officer

Nairobi, Kenya

Samuel Hall Consulting

Office Coordinator

Nairobi, Kenya

County Government of Turkana

Deputy Director Liaison Services

Turkana, Kenya

Trattoria Kenya

Only on Fuzu
Administrator

Nairobi, Kenya

County Government of Turkana

Deputy County Secretary

Turkana, Kenya

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Management Sciences for Health

Regional Malaria Case Management Advisor

Nairobi, Kenya

Closing: Dec 8, 2022

3 days remaining

Published: Dec 2, 2022 (3 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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This position is located in the Office of the Special Envoy of The Secretary-General for the Great Lakes in Nairobi.


Competencies

PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client

JUDGEMENT/DECISION- MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.


Education

Advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences, education, or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

The candidate selected for this position will perform significant functions in the management of human resources, s/he is required to provide certificates of successful completion of below listed courses available in Inspira before reporting for duties.

• Human Resources Management- (www.inspira.un.org)

• Umoja Administration of Personnel Contracts (LMS- 1745)

• Handling Disputes and Complaints (LMS- 1819)

• Introduction to Workforce Planning in UN Field Missions (LMS-2233)

• Introduction to Recruitment in UN Field Missions (LMS-2163)

• Delegation of HRM Authority to UN Field Missions (LMS-2187)

• Fundamentals of Field HR Certification (LMS-2226)


Work Experience

  • A minimum of five years of progressively responsible experience in human resources management, administration or related area is required

  • Practical experience with the planning and delivery of human resources services is required.

  • Experience in a Mission Support setting is desirable.

  • Experience working with international or multi-national organizations is desirable.


Responsibilities
This position is located in the Office of the Special Envoy of The Secretary-General for the Great Lakes in Nairobi.


Competencies

PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client

JUDGEMENT/DECISION- MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.


Education

Advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences, education, or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

The candidate selected for this position will perform significant functions in the management of human resources, s/he is required to provide certificates of successful completion of below listed courses available in Inspira before reporting for duties.

• Human Resources Management- (www.inspira.un.org)

• Umoja Administration of Personnel Contracts (LMS- 1745)

• Handling Disputes and Complaints (LMS- 1819)

• Introduction to Workforce Planning in UN Field Missions (LMS-2233)

• Introduction to Recruitment in UN Field Missions (LMS-2163)

• Delegation of HRM Authority to UN Field Missions (LMS-2187)

• Fundamentals of Field HR Certification (LMS-2226)


Work Experience

  • A minimum of five years of progressively responsible experience in human resources management, administration or related area is required

  • Practical experience with the planning and delivery of human resources services is required.

  • Experience in a Mission Support setting is desirable.

  • Experience working with international or multi-national organizations is desirable.


GENERAL

•Provides advice and support to managers and staff on human resources related matters.

•Prepares special reports and participates and/or leads special human resources projects.

•Keeps abreast of developments in various areas of human resources.

•Advises senior management on all aspects of human resources policies, procedures, and substance.

•Guides the mission on the implementation of Organization-wide change initiatives especially those related to and having an impact on human resources.

•Responsible for monitoring and evaluating the implementation of delegated authorities through, inter alia, the Human Resources Management Scorecard (HRM-S), Service Level Agreements, HRM-S indicators, and the Senior Managers' Compact.

RECRUITMENT AND STAFF SELECTION:

•Identifies upcoming vacancies in the Office and prepares vacancy announcements, reviews applications, and provides a short-list for hiring managers.

•Manages the selection and appointment process of selected candidates by advising managers on organizational policies and SOPs on the staff selection process and ensuring compliance and required level of skill to conduct and document competency-based interviews for position specific job openings, if required.

•Manages recruitment and selection process in a transparent, consistent, merit-based, and fair manner, complying with policies related to gender balance, geographic diversity, as well as enhancing the management and staff awareness of these policies.

•Responsible for reviewing and submitting job descriptions for classification exercise and reclassification process

BUDGET PROCESS:

•Participates substantively in the entire budget development process and provides advice to the Senior Management Team on the human resources requirements, staffing table and organizational structure of all sections based on the DMSPC/OPPFB guidelines on budget review.

•Coordinates with DOS and DMSPC on the review of the staffing aspects of the mission's budget as well as preparation of documentation for classification of posts and the implementation of classification result.

•Ensures that expenditures related to staffing are within the budgeted staffing costs, coordinating with the Finance and Budget Officer in the mission to ensure availability of funds.

•Ensures the integrity of the staffing table as approved in the budget without discrepancy in sections and locations.

•Advises hiring managers on loaning of posts between units and movement of posts and staff between units based on the SOP on Staffing table and Post Management

ADMINISTRATION OF JUSTICE:

•In coordination with interested parties in the Office, contributes to addressing and mitigating staff grievances with the purpose of resolving them at the best practical level;

•Develops preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.

•In consultation with DMSPC/DOS, coordinates the mission's responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system and implements decisions applicable to the mission

ADMINISTRATION OF ENTITLEMENTS

•Provides advice on interpretation and application of policies, regulations, and rules.

•Reviews and provides advice on exceptions to policies, regulation, and rules.

•Administers and provides advice on salary and related benefits and travel entitlements.

•Determines and recommends benefits and entitlements for staff based on contractual status.

•Reviews and recommends level of remuneration for consultants.

STAFF DEVELOPMENT AND PERFORMANCE MANAGEMENT

•Identifies and analyses mission's staff development and career support requirements to achieve the mission's mandate.

•Advises on training opportunities for HR staff as well as staff in general, giving particular attention to developing and implementing career development paths for national staff members.

•Provides regular information on global vacancies and opportunities for the generic rostering system.

•Coordinates with DMSPC/DOS as a conduit for headquarters initiatives and as the initiator of individual career advice and counseling, which includes the planning and shaping the progression and movement of staff both within and among missions as part of the global secretariat

•Ensure compliance with the UN staff performance management system as promulgated under ST/AI/2010/5.

•Monitors the implementation and compliance of the electronic performance management tool in the mission.

•Designs, plans, monitors, and provides induction orientation programme and briefing to new staff members.

OTHER DUTIES

•Maintains open communication with UN Country Team for efficient coordination in conducting national staff salary surveys, DSA/cost of living surveys, and establishing common policies on other in-country entitlements for staff.

•Organizes, as necessary, general, or specific meetings for the staff on issues such as HR aspects of mandate implementation, status of HR reforms and other organizational change initiatives

•Develops and implements a communication strategy that includes formal (town halls, meetings with program managers) and informal meetings with staff at all levels to clarify and communicate policy and staff administration issues

•Monitors and evaluates the implementation of delegated authorities through inter-alia, the Management dashboard, HRM-S indicators, and the Senior Managers' Compact

•Maintain human resources information systems, including constant update and generation of information and reports for use by management;

•Performs other duties as required.


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