Administrative Secretary II

Requirements for Appointment:

For appointment as an Administrative Secretary II, a person must possess the following qualifications:

• Minimum relevant work experience of four (4) years.
  
• Diploma in Secretarial Studies or its equivalent from a recognized institution.
  
• Kenya Certificate of Secondary Education (K.C.S.E.) minimum mean grade of C or its equivalent from a recognized institution.
  
• Certificate in computer applications.
  

Requirements for Appointment:

For appointment as an Administrative Secretary II, a person must possess the following qualifications:

• Minimum relevant work experience of four (4) years.
  
• Diploma in Secretarial Studies or its equivalent from a recognized institution.
  
• Kenya Certificate of Secondary Education (K.C.S.E.) minimum mean grade of C or its equivalent from a recognized institution.
  
• Certificate in computer applications.
  

• Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
  
• Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
  
• Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time;
  
• Devising and maintaining office systems that include data management and files for efficient record preservation;
  
• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
  
• Answering the telephone lines and direct calls and transferring them to the respective recipients for further action;
  
• Arranging for departmental staff travel;
  
• Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user;
  
• Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out;
  
• Assisting in staff welfare issues in the department to ensure staff needs are addressed;
  
• Handling the office imprest.