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Assistant Office Administrator

Closing: May 22, 2024

This position has expired

Published: May 15, 2024 (16 days ago)

Job Requirements

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Job Summary

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Requirements for Appointment

For appointment to this grade, a candidate must have:

  • Minimum of Kenya Certificate of Secondary Education (KCSE) C (plain) or its equivalent from a recognized and accredited institution;
  • Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent from a recognized and accredited institution; and Proficiency in computer applications.


Responsibilities

Requirements for Appointment

For appointment to this grade, a candidate must have:

  • Minimum of Kenya Certificate of Secondary Education (KCSE) C (plain) or its equivalent from a recognized and accredited institution;
  • Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent from a recognized and accredited institution; and Proficiency in computer applications.


  • Coordinate meeting and appointment schedules;
  • Record dictation in shorthand and transcribing it in typewritten form;
  • Use e-office to research and process data;
  • Operate office equipment,
  • Attend to visitors/clients;
  • Handle telephone calls;
  • Handle customer inquiries and complaints;
  • Coordinate meeting and appointment schedules;
  • Coordinate travel arrangements;
  • Ensure security of office records, equipment and documents, including classified materials;
  • Establish and monitor procedures for record keeping of correspondence and file movements;
  • Maintain an up to date filing system in the office;
  • Prepare responses to routine correspondence;
  • Manage office protocol and etiquette; and
  • Perform any other duties as may be assigned by the Supervisor.


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