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Office Administrator I

Closing: Apr 11, 2024

This position has expired

Published: Mar 27, 2024 (26 days ago)

Job Requirements

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Work experience:

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Job Summary

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Person Specifications For appointment to this grade, a candidate must have

  • Bachelor's Degree in Secretarial Studies or Bachelor of Business and office management from a recognized institution OR Bachelor's degree plus a diploma in secretarial studies from a recognized institution;
  • At least three (3) years relevant cumulative experience at the grade of Office Administrator II or its equivalent;
  • Professional Qualification in the relevant field;
  • Be proficient in computer applications; and
  • Fulfill the requirements of Chapter Six of the Constitution.


Responsibilities

Person Specifications For appointment to this grade, a candidate must have

  • Bachelor's Degree in Secretarial Studies or Bachelor of Business and office management from a recognized institution OR Bachelor's degree plus a diploma in secretarial studies from a recognized institution;
  • At least three (3) years relevant cumulative experience at the grade of Office Administrator II or its equivalent;
  • Professional Qualification in the relevant field;
  • Be proficient in computer applications; and
  • Fulfill the requirements of Chapter Six of the Constitution.


  • Attending meetings and keeping minutes
  • Receiving and screening phone calls and directing them when appropriate
  • Handling and prioritizing all outgoing or incoming correspondences
  • Making travel arrangements for executives
  • Providing a work environment that is conducive to office visitors;
  • Typing routine letters, memos, and reports from drafts and manuscripts;
  • Ensuring the security of office equipment, documents, and records;
  • Attending to visitors/clients;
  • Preparing responses to simple routine correspondence
  • Maintaining an up-to-date filing system in the office
  • Ensuring security, integrity, and confidentiality of data
  • Filing documents; receiving, recording, and dispatching mail;
  • Handling telephone calls, diary, and appointments;
  • Handling routine office duties;
  • Cross-referencing correspondence.
  • Ensuring that all the assets in the office are in good working condition;
  • Managing the office stationery and equipment; and
  • Arranging for meetings and handling confidential documents.


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