Office Administrator I

Person Specifications For appointment to this grade, a candidate must have

• Bachelor's Degree in Secretarial Studies or Bachelor of Business and office management from a recognized institution OR Bachelor's degree plus a diploma in secretarial studies from a recognized institution;
  
• At least three (3) years relevant cumulative experience at the grade of Office Administrator II or its equivalent;
  
• Professional Qualification in the relevant field;
  
• Be proficient in computer applications; and
  
• Fulfill the requirements of Chapter Six of the Constitution.
  

Person Specifications For appointment to this grade, a candidate must have

• Bachelor's Degree in Secretarial Studies or Bachelor of Business and office management from a recognized institution OR Bachelor's degree plus a diploma in secretarial studies from a recognized institution;
  
• At least three (3) years relevant cumulative experience at the grade of Office Administrator II or its equivalent;
  
• Professional Qualification in the relevant field;
  
• Be proficient in computer applications; and
  
• Fulfill the requirements of Chapter Six of the Constitution.
  

• Attending meetings and keeping minutes
  
• Receiving and screening phone calls and directing them when appropriate
  
• Handling and prioritizing all outgoing or incoming correspondences
  
• Making travel arrangements for executives
  
• Providing a work environment that is conducive to office visitors;
  
• Typing routine letters, memos, and reports from drafts and manuscripts;
  
• Ensuring the security of office equipment, documents, and records;
  
• Attending to visitors/clients;
  
• Preparing responses to simple routine correspondence
  
• Maintaining an up-to-date filing system in the office
  
• Ensuring security, integrity, and confidentiality of data
  
• Filing documents; receiving, recording, and dispatching mail;
  
• Handling telephone calls, diary, and appointments;
  
• Handling routine office duties;
  
• Cross-referencing correspondence.
  
• Ensuring that all the assets in the office are in good working condition;
  
• Managing the office stationery and equipment; and
  
• Arranging for meetings and handling confidential documents.