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Personal Assistant

Closing: Apr 25, 2024

4 days remaining

Published: Mar 27, 2024 (26 days ago)

Job Requirements

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Job Summary

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Requirements

  • At least two years of experience in a similar role
  • Own vehicle essential
  • Problem solver and solutions oriented
  • Excellent telephone etiquette
  • Good communication and interpersonal skills.
  • Good analytical, time management and reporting skills
  • Proficiency in Microsoft office
  • Self-driven and motivated with the ability to quickly execute tasks
  • Experience in the hospitality industry is a plus


Responsibilities

Requirements

  • At least two years of experience in a similar role
  • Own vehicle essential
  • Problem solver and solutions oriented
  • Excellent telephone etiquette
  • Good communication and interpersonal skills.
  • Good analytical, time management and reporting skills
  • Proficiency in Microsoft office
  • Self-driven and motivated with the ability to quickly execute tasks
  • Experience in the hospitality industry is a plus


  • Act as the MD’s first point of contact with people inside & outside the organization.
  • Liaise with Kenya Civil Aviation Authority on Operational matters including company and pilot’s licences
  • Schedule pilots and staff training courses and keep the Accountable Manager (CEO)informed at all times
  • Oversee and participate in ground operations including dispatch and flight following.
  • Handle company hotline 24/7
  • Preparing proposals and costings
  • Trouble shooting in general and working with the suppliers
  • Run errands and make purchases
  • Screening telephone calls, enquiries and requests, and handling them appropriately.
  • Organize and maintain the MD’s diary and make appointments.
  • Dealing with incoming correspondence.
  • Taking minutes, produce documents, reports and presentations.
  • Organize meetings and ensuring MD is well-prepared for meetings
  • Devise and maintain office systems, including data management, filing, etc.
  • Liaise with suppliers and keep an updated list of supplies needed and other staff.
  • Arranging travel and accommodation during business trips
  • Note important dates and events in the calendar
  • Checking and topping up MD office and personal supplies.
  • Assisting in other official or personal tasks and errands as they may be assigned


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