Personal Assistant

Requirements

• At least two years of experience in a similar role
  
• Own vehicle essential
  
• Problem solver and solutions oriented
  
• Excellent telephone etiquette
  
• Good communication and interpersonal skills.
  
• Good analytical, time management and reporting skills
  
• Proficiency in Microsoft office
  
• Self-driven and motivated with the ability to quickly execute tasks
  
• Experience in the hospitality industry is a plus
  

Requirements

• At least two years of experience in a similar role
  
• Own vehicle essential
  
• Problem solver and solutions oriented
  
• Excellent telephone etiquette
  
• Good communication and interpersonal skills.
  
• Good analytical, time management and reporting skills
  
• Proficiency in Microsoft office
  
• Self-driven and motivated with the ability to quickly execute tasks
  
• Experience in the hospitality industry is a plus
  

• Act as the MD’s first point of contact with people inside & outside the organization.
  
• Liaise with Kenya Civil Aviation Authority on Operational matters including company and pilot’s licences
  
• Schedule pilots and staff training courses and keep the Accountable Manager (CEO)informed at all times
  
• Oversee and participate in ground operations including dispatch and flight following.
  
• Handle company hotline 24/7
  
• Preparing proposals and costings
  
• Trouble shooting in general and working with the suppliers
  
• Run errands and make purchases
  
• Screening telephone calls, enquiries and requests, and handling them appropriately.
  
• Organize and maintain the MD’s diary and make appointments.
  
• Dealing with incoming correspondence.
  
• Taking minutes, produce documents, reports and presentations.
  
• Organize meetings and ensuring MD is well-prepared for meetings
  
• Devise and maintain office systems, including data management, filing, etc.
  
• Liaise with suppliers and keep an updated list of supplies needed and other staff.
  
• Arranging travel and accommodation during business trips
  
• Note important dates and events in the calendar
  
• Checking and topping up MD office and personal supplies.
  
• Assisting in other official or personal tasks and errands as they may be assigned