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Secretary To Managing Director

Closing: May 17, 2024

This position has expired

Published: May 13, 2024 (5 days ago)

Job Requirements

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Work experience:

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Job Summary

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Qualifications & Experience

  • Diploma in Secretarial studies / Front office management/Business Administration or related field from a recognised institution
  •  At least three years’ (3) work experience
  •  Exceptional organisational skills of self and others and ability to work without supervision
  •  Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
  •  Well-developed communication skills both verbal and non-verbal to influence and persuade
  •  Ability to remain calm under pressure and manage conflicting priorities
  •  Strong Microsoft Skills for common apps
  •  integrity, honesty and openness


Responsibilities

Qualifications & Experience

  • Diploma in Secretarial studies / Front office management/Business Administration or related field from a recognised institution
  •  At least three years’ (3) work experience
  •  Exceptional organisational skills of self and others and ability to work without supervision
  •  Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
  •  Well-developed communication skills both verbal and non-verbal to influence and persuade
  •  Ability to remain calm under pressure and manage conflicting priorities
  •  Strong Microsoft Skills for common apps
  •  integrity, honesty and openness


  • Taking charge of documents and files including classified materials to safeguard against unauthorised access
  •  Type and dispatch mail from the Managing Directors office and ensure they are filed and delivered in a timely manner
  •  Receive and open incoming mail to pass communication to the relevant individuals
  •  Handle the Managing Director’s visitors and direct them accordingly for proper coordination of activities in the MDs office.
  •  Assist in arranging and servicing board and senior staff meetings to ensure meetings are conducted as scheduled.
  •  Manage, coordinate and maintain calendar of the Managing Director including appointments, meetings and travel.
  •  Secretarial support for meetings as and when required by the Managing Director, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.
  •  Keep track of pending and upcoming appointments in order to follow up with concerned parties.
  •  Process all official correspondence received as authorised.


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