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Executive Assistant

Lagos, Nigeria

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KNCV Tuberculosis Foundation

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Africa
Kenya
Uganda

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Executive Assistant

Closing: May 10, 2024

21 days remaining

Published: Apr 5, 2024 (14 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Qualifications / Experiences

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Proven experience (3-5 years) as an executive assistant or similar role
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong communication skills, both written and verbal, with a high level of professionalism and discretion.
  • Proficiency in technology tools and software applications, including calendar management software, Microsoft Office Suite, and other productivity tools.
  • Strong attention to detail and accuracy, with a commitment to delivering high-quality work and meeting deadlines.
Responsibilities

Qualifications / Experiences

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Proven experience (3-5 years) as an executive assistant or similar role
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Strong communication skills, both written and verbal, with a high level of professionalism and discretion.
  • Proficiency in technology tools and software applications, including calendar management software, Microsoft Office Suite, and other productivity tools.
  • Strong attention to detail and accuracy, with a commitment to delivering high-quality work and meeting deadlines.


  • Manage the MD's calendar, including scheduling and coordinating meetings, appointments, conference calls, & travel arrangements.
  • Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, & correspondence.
  • Draft and prepare emails, letters, reports, and other documents on behalf of the MD with accuracy and professionalism.
  • Ensure timely responses to inquiries & requests, providing information or redirecting to appropriate channels as necessary.
  • Arrange domestic and international travel for the MD, including flights, accommodations, transportation, and itinerary planning.
  • Coordinate logistics for meetings, including room reservations, audio-visual equipment setup, and catering arrangements.
  • Prepare meeting agendas, presentations, and materials, ensuring timely distribution to participants.
  • Attend meetings as needed to provide administrative support, take notes, and follow up on action items.
  • Organize and maintain electronic and physical files, documents, and records related to the MD's activities and responsibilities.
  • Ensure confidentiality and security of sensitive information, exercising discretion and professionalism at all times.
  • Utilize technology tools and software applications to streamline administrative processes and enhance productivity.
  • Demonstrate proficiency in calendar management software (e.g Microsoft Outlook, Google Calendar) and other productivity tools (e.g Microsoft Office Suite, project management software).
  • Support the MD in various special projects, initiatives, and strategic initiatives as assigned, demonstrating initiative, creativity, and problem-solving skills.
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Administrative, clerical jobs

Human resources, talent development, recruiting industry jobs

Mid-level jobs

Jobs in Lagos

Jobs in Nigeria

Administrative, clerical jobs in Lagos

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