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Junior Procurement Officer

Closing: Jan 14, 2023

This position has expired

Published: Dec 17, 2022 (2 months ago)

Job Requirements

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Job Summary

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The Procurement Assistant will ensure coordination of all activities of the Procurement and Disposal Unit to be within deadlines.


Qualifications, Skills and Experience:·

The applicant must hold an Honours Bachelor’s Degree(Second Class Upper and above) in Procurement and logistics/supply chain management.

·Professional qualification and /or a master’s degree in related field is an added advantage.

·A minimum of two (2) years working experience in a similar field in a reputable organization

Good knowledge of procurement regulations, procedures and practices·

Good knowledge of local market practices and pricing customs·

Solid communication skills (strong reading, speaking and writing skills)·

Concern for quality and standards·

Computer skills in various applications and programs.

Efficient service delivery·

Clear and good judgment·

Honesty and integrity.


Responsibilities
The Procurement Assistant will ensure coordination of all activities of the Procurement and Disposal Unit to be within deadlines.


Qualifications, Skills and Experience:·

The applicant must hold an Honours Bachelor’s Degree(Second Class Upper and above) in Procurement and logistics/supply chain management.

·Professional qualification and /or a master’s degree in related field is an added advantage.

·A minimum of two (2) years working experience in a similar field in a reputable organization

Good knowledge of procurement regulations, procedures and practices·

Good knowledge of local market practices and pricing customs·

Solid communication skills (strong reading, speaking and writing skills)·

Concern for quality and standards·

Computer skills in various applications and programs.

Efficient service delivery·

Clear and good judgment·

Honesty and integrity.


Key Duties and Responsibilities:

·Carry out market research for price ranges on all common user items and developing a database.

·Compile procurement needs from the various units.


·Obtain supplier quotations for various goods and services and preparing purchase orders.

·Send, receive and record correspondences of the Procurement and Disposal unit.

·Compare supplier bills with purchase orders to verify accuracy before sending them for payment.


·Review procurement requisitions for accuracy in the requirements and technical specifications.

·Assist in preparing bid documents, bid evaluation documents and arranging bid opening meetings.

·Coordinate the efficient running of the day-to-day work of the Procurement and Disposal Unit.

·Prepare procurement status reports.

·Keeping track of procurement requisitions, contracts,purchase orders, deliveries and inform the relevant parties about the status.

·Manage record keeping of the unit such as procurement files, reports and price lists.


·Receive and attend to inquiries from bidders or suppliers about the status of the procurement process.

·Assist in the development of appropriate procurement and disposal systems, procedures and guidelines.

·Assist user departments/units to prepare terms of reference and technical specifications for goods, services and works.


·Liaise with suppliers and other stakeholders to ensure timely delivery of goods and services.·

Assist in preparing replies to audit queries pertaining to procurement function.

·Perform any other duty as may be assigned by the supervisor.



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