To ensure seamless execution of the procurement unit tasks, identify sources of supply, documentation management and supplier Invoice processing.
Requirements
• Bachelor's degree in Procurement and Supply Chain Management or its equivalent is a MUST. Professional membership in Institute of Procurement Professionals of Uganda (IPPU)/Chartered Institute of Procurement and Supply (CIPS) is an added advantage.
• At least 3 years in the management of procurement activities in a fairly large organization, preferably donor-funded.
• Knowledge of laws, policies, and regulations governing procurement and s specific reference to the PPDA
• Procurement planning and tracking procurement performance
• Procurement operations in a donor funded organization
• Keep track of LPOs issued to suppliers, track delivery timelines and follow up with suppliers. Status report on deliveries shared on a weekly basis.
• Verify procurement requests for validity and ensure timely processing and acquisition of corresponding goods/services
• Assist in the opening of tenders and evaluations
• Solicitation of Quotations, formulate Bid/Quotation analysis or procurement reports to guide decision making by the Procurement Committee
• Liaison with the user departments on guidance to specifications, budgeting and market intelligence to inform initiation of procurement requests
• Review of user department specifications and terms of service for completeness and plausibility
• Support the user department to assess the suitability of goods and services procured and ensure their conformity to specifications and standards
• Invoice process management. Follow up and track of Invoice receipt and supporting documentation from suppliers and user departments, tracking of Invoices, verification of log sheets, timely submission for payment and weekly report update on status of Invoices processed generated.
• Prepare reports on items for disposal and submit to the procurement committee
• Initiation of LPOs in the Navision Dynamics Module and follow up with the assigned authorizers for approval of the LPOs
