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Entry and Basic-level Administrative, clerical jobs in Nairobi, Kenya
2 jobs found
International Federation of Red Cross And Red Crescent Societies
Assistant, Administration - Temporary Staff
Muraga Technical Training Institute
Office Administrative Assistant/Secretary
Closed for applications
Kenya Broadcasting Corporation- KBC
Industrial Attachment - Administration( Nairobi)
Closed for applications
Meru University of Science and Technology
Project Administrative Assistant - Journalism and Communication
Closed for applications
Meru University of Science and Technology
Project Administrative Assistant - Secretarial studies
Closed for applications
Meru University of Science and Technology
Project Administrative Assistant - Office management
Closed for applications
Meru University of Science and Technology
Project Administrative Assistant - Business management
Closed for applications
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Meru University of Science and Technology
Project Administrative Assistant - Business Administration
Closed for applications
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Gichugu Technical and Vocational College, International Livestock Research Institute (ILRI) , Kenya Broadcasting Corporation- KBC, Meru University of Science and Technology, Oasis OutsourcingProfession (Entry and Basic-level)
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Industry (Administrative, clerical, Entry and Basic-level)
Seniority (Administrative, clerical)
© Fuzu Ltd
International Federation of Red Cross And Red Crescent Societies
Non-profit + 1 more
Description
Education
- Diploma/Degree in Administration, Records Management, Information Management or a related field. Required.
Experience
- At least one year of relevant experience in filing, records management, administration or data entry. Required.
- Experience in scanning, electronic filing or SharePoint is an advantage. Preferred.
Knowledge, Skills and Languages
- Good computer skills, including Microsoft Office. Required.
- Strong attention to detail, accuracy, organization and confidentiality. Required.
- Demonstrated core proficiency in (a) digital communication & collaboration, (b) basic digital content creation, (c) digital safety & security, (d) data literacy, and (e) problem solving with technology (including responsible use of AI assistants. Required.
- Understanding of and commitment to IFRC’s mission and values. Required.
Job Duties and Responsibilities
- Prepare, scan, index and upload physical files using the approved IFRC filing structure and naming conventions.
- Maintain accurate physical and digital archive inventories and tracking registers.
- Conduct 100% first-level quality checks to ensure scanned files are complete, legible, correctly named and properly indexed.
- Ensure clear traceability between physical files and their corresponding digital records.
- Identify records due for disposal in accordance with the Records Retention Schedule and support the approved disposal process.
- Retrieve, track and return physical files requested by authorized Finance, Administration or audit users.
- Maintain confidentiality and security of IFRC records, particularly financial and personnel information.
- Provide regular progress updates on files scanned, indexed, uploaded and quality checked.
- Support the Admin Officer and Accounting Officer with archive-related activities as required.
Duties applicable to all staff.
- Work actively towards the achievement of IFRC’s goals.
- Abide by and work in accordance with the Red Cross and Red Crescent principles.
- Perform any other work-related duties and responsibilities that may be assigned by the line manager.
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