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Administrative, clerical Jobs for Mid-level in Africa
2 jobs found
AMREF Health Africa
Programme Operations and Administration Officer
Closed for applications
Expired
Posted: 16 Oct 2026
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Aga Khan University Hospital
Administrative Assistant, Provost Office CoE
Closed for applications
Expired
Posted: 23 Sep 2026
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Aga Khan University Hospital, AMREF Health Africa, Equity Afia, Uganda Heart InstituteProfession (Health care, medical, Mid-level)
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Seniority (Administrative, clerical, Health care, medical)
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Uganda Heart Institute
Health care + 1 more
Senior Personal Secretary
Description
Support the Chief Executive / Top Management with high-level secretarial services, office administration, and workflow coordination, operating with absolute discretion and professionalism.
Duties and Responsibilities:
Manage appointment schedules, diary, and official programs in conjunction with the executive.
Take dictation, produce, proofread, and present error-free official correspondence and documentation.
Ensure timely responses to inquiries and correspondence to and from the executive office.
Receive incoming mail and supervise dispatch of outgoing official communications.
Organize meetings, draft agendas, take minutes, and convey executive directives to relevant officers.
Ensure executive briefing packs, meeting documents, and speeches are prepared accurately and on time.
Draft standard and routine official letters independently.
Maintain orderliness, cleanliness, and security of the executive office suite.
Maintain confidential filing systems in line with established records management protocols.
Requisition, monitor, and manage office stationery and equipment.
Supervise registry, secretarial pool, and support personnel.
Conduct preliminary background research on diverse topics to support executive report preparation.
Handle sensitive and classified institutional information with strict confidentiality.
Track project milestones and follow up on institutional deadlines.
Person/Job Specifications:
Honours Bachelor’s degree in Secretarial Studies or equivalent qualification from a recognized institution.
Experience:
Minimum of three (3) years of working experience as a Personal Secretary in Government or equivalent level from a reputable public/private institution.
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