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Salary rangeConfidential | Contract type: Fixed term

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Job Summary

1. A Degree in Accounting, Business Administration or related discipline from a recognized University is a requirement.
2. Must hold an accountancy professional certification e.g ACCA, CPA, CIMA.
3. Computer literacy with knowledge in the use of Accounting Software, Oracle, Navision and Microsoft Office Applications.
4. At least 3 years’ experience in a similar role with a reputable public organization. Experience in the public sector or donor-funded projects is an added advantage.


1. Analysis of payment requests and reconciliation with approved documentation including local purchase orders (LPO) and contracts, among others.
2. Posting payment invoices into the financial management system in line with approved Program framework.
3. Preparing a summary of LPOs which are overdue with more than two months in the system.
4. Preparing monthly reports on outstanding payments/obligations including purchase orders and cross-check data captured on the financial management system against payment records.
5. Preparing schedule of payments in accordance with approved policies and procedures.
6. Ensuring all supporting documentation is attached and drawn from the appropriate funding source.
7. Maintaining control records for the contractual payments and ensuring all payments are within the contract limits.
8. Processing payment details in the IFMS and printing the vouchers.
9. Maintaining proper and requisite accounting records, including but not limited to cash books for all bank accounts.
10. Filing of all accounts documentation, vouchers, receipts and bank correspondences, etc.
11. Working as the project main contact to the bank and among others, deliver to and pick up from the banks all correspondence including bank statements and dispatch to the beneficiaries financial accountabilities.
12. Providing weekly status on outstanding payments, bank balances, cash transactions, and banking of the week.
13. Facilitate the tracking of Assets and updating of the Assets Register.
14. Managing program office imprest and ensure proper record keeping and accountability.
15. Undertaking other duties incidental to the above as will be assigned by management from time to time.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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