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Africa Global Logistics Kenya
Transportation + 2 more
Description
Profile
- Diploma in Business Administration/Records Management or related field.
- Knowledge of TEMBO archiving system.
- 2 years' experience in a similar role.
Responsibilities
- Receiving operations files from manifest team and maintain logs of received files
- Ensure that the files are sequentially placed on the shelves.
- Receiving gate passes from the gate pass team.
- Checking the gate pass documents to ensure that all the proper documents have been attached before filed.
- Digitally archiving the gate pass in the TEMBO system, while maintaining the laid down procedures for digital archiving.
- Physically archiving the gate passes in the relevant operations files.
- Receiving and checking of Empty transporter interchange from the transporters [maintain a log]
- Alerting management if interchange has charges that may expose the company to charges from the depots.
- Filing of the Empty interchanges sequentially
- Assist staff to clear IOU's whenever same is requested
- Ensuring KPA invoices when received from the operations team are filed in the relevant files
- Maintain and safe-guard stationery of the company.
- Ensure request for stationery is done in a timely manner.
- Maintain log of stationery out and in.
- Assist during audit season by procuring files and keeping log of files in and out.
- Keep track of files when transfers outside the filing space needs to be done.
- Any other role that management might deem to advise.
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