Qualifications

• Bachelor’s degree in Communications, Event Management, Marketing, Business Administration, or a related field
  
• 5–8+ years of experience leading complex, multi-stakeholder events with full ownership from strategy through execution
  
• Demonstrated experience managing budgets, vendors, contracts, and event production timelines
  
• Proven experience directly managing staff or contractors
  
• Track record of delivering high-quality external-facing events involving senior leadership, funders, government officials, or strategic partners
  
• Strong operational systems experience, including use of project management systems, budgeting tools, and CRM or event registration platforms
  
• Experience collaborating cross-functionally with brand, partnerships, and executive teams
  
• Excellent written and verbal communication skills, including preparation of briefing materials and post-event reports
  
• Experience working in mission-driven or high-growth organizations is preferred
  

Strategic Ownership of Events

Own Shamiri’s full events portfolio, including:

• External events/webinars, conferences and summits
  
• partner and funder convenings
  
• government and stakeholder workshops
  
• internal retreats, offsites, and staff convenings
  
• Translate organizational priorities into an annual and quarterly events plan
  
• Define objectives, audiences, and success criteria for each event
  
• Ensure events align with communications strategy and organizational narrative
  

Event Planning & Execution

Lead end-to-end event planning, including:

• timelines and workplans
  
• budgets and cost tracking
  
• vendor sourcing and management
  
• venues, logistics, travel, and hospitality
  
• Oversee run-of-show development and execution
  
• Anticipate risks and troubleshoot issues proactively
  
• Ensure events are delivered on time, on budget, and to a high professional standard
  

Team Management & Coordination

• Manage and mentor the Senior Associate – Events & Community Management
  
• Delegate tasks clearly and ensure follow-through
  
• Coordinate additional event staff, contractors, or volunteers as needed
  
• Establish clear workflows, roles, and quality standards within the events team
  

Creative, Content & Communications Coordination

• Work closely with the Brand & Creative team to ensure event branding, materials, and visuals are on-brand
  
• Coordinate with the Multimedia & Content Production Lead to capture event content (photo, video, audio)
  
• Support Social Media and Communications teams with event-related content and timelines
  
• Ensure messaging before, during, and after events is coordinated and consistent
  

Leadership & Stakeholder Support

Support CEO and senior leadership participation in events, including:

• briefing notes
  
• schedules and itineraries
  
• coordination with hosts and partners
  
• Serve as a key point of contact for external stakeholders related to events
  
• Ensure post-event follow-ups, documentation, and commitments are tracked
  

Systems, Budgeting & Reporting

• Develop and manage event budgets and expenditure tracking
  
• Maintain event planning tools, templates, and documentation
  
• Produce post-event reports summarizing outcomes, learnings, and follow-ups
  
• Maintain an organized archive of event materials and records
  

Ownership of Outputs & Accountability

• Successful delivery of all Shamiri events
  
• Event plans, timelines, and budgets
  
• Quality and professionalism of execution
  
• Management and performance of the events team
  
• Post-event documentation and follow-up
  
• Alignment between events and organizational priorities
  
• This role owns event outcomes, not just logistics.