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Closing: Nov 13, 2022

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Published: Nov 8, 2022 (30 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Competencies

Professionalism: shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


Planning and organizing: develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.


Client orientation: considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.


Education

  • High school diploma or equivalent is required. Technical training in finance, budget, human resources management or administration is highly desirable.

Work experience
  • A minimum of five (5) years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources, or related area is required.

  • Solid computer skills including proficiency in word processing and spreadsheets is required.

  • Specific knowledge of the un administrative electronic tools, such as umoja or erp is desirable.

  • Knowledge of united nations rules, regulations, manuals and policies is desirable.

  • Experience working at a un field mission or un agencies in this capacity is desirable.


Languages

English and french are the working languages of the united nations secretariat. For the position advertised, fluency in oral and written english is required.


Responsibilities

Competencies

Professionalism: shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


Planning and organizing: develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.


Client orientation: considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.


Education

  • High school diploma or equivalent is required. Technical training in finance, budget, human resources management or administration is highly desirable.

Work experience
  • A minimum of five (5) years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources, or related area is required.

  • Solid computer skills including proficiency in word processing and spreadsheets is required.

  • Specific knowledge of the un administrative electronic tools, such as umoja or erp is desirable.

  • Knowledge of united nations rules, regulations, manuals and policies is desirable.

  • Experience working at a un field mission or un agencies in this capacity is desirable.


Languages

English and french are the working languages of the united nations secretariat. For the position advertised, fluency in oral and written english is required.


Human Resources Management:

• Performs various actions related to the administration of the work unit’s human resources activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, etc., consistently applying UN rules, regulations, policies and procedures; Liaises with central administration/executive services as required.

• Maintains vacancy announcement files and updates track vacancy announcements.

• Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

• Monitors assigned staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.

• Maintains and monitors a database information system in support of performance management related activities and allowing for the relevant information to be obtained, processed, stored, and retrieved in a timely and efficient manner.


Budget and Finance:

• Provides assistance in the preparation and development of the offices work programme and budget.

• Assists in monitoring the budget/work programme with respect to various budgets, trust funds, grant and other funds on a regular basis, and records reallocation of resources and implements the reallocations as necessary.

• Collects data from relevant databases and assist in preparation of financial reports.

• Provides assistance in the review, and preparation of the medium-term plan and its revisions.

• May assist managers in the elaboration of resource requirements for budget submissions.

• Monitors budget implementation/expenditures and records reallocation of funds as necessary.

• Assists in the preparation of budget performance submissions.

• Assists in finalization of budget performance reports with attention given to variances between approved budgets and actual expenditures.


General Administration:

• Provides guidance to mission and/or subordinate staff.

• Identifies and reports issues/problems as they arise and recommends appropriate actions.

• Coordinates regularly with service units and liaises as needed with internal team members.

• Performs other related administrative duties, as required (e.g., travel, monitoring accounts and payment to vendors and individual contractors for services, reviews physical space plans and assists in the identification of office technology needs, maintenance of equipment, software and systems, organizes and coordinate seminars, conferences and translations).


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