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Assistant Registrar, Graduate Studies

Closing: Jun 8, 2024

This position has expired

Published: May 27, 2024 (24 days ago)

Job Requirements

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Job Summary

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Qualification

  • Must have a Bachelor's Degree from a recognized University in a relevant field.
  • Must have at least three (3) years’ experience in Grade 9 or at a comparable position.
  • Must be Computer Literate and highly proficient in ms-word, excel, SPSS and other computer statistical analysis software.
  • Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.

Requirements

  • Proven record in academic, student service or administrative roles.
  • Understanding of technology applications related to records and data management processes.
  • Experience with Excel and other Microsoft Office applications essential
  • Attention to detail
  • Excellent oral, interpersonal, and written skills.
  • Problem-solving capability.
  • Capacity for prioritizing conflicting demands.
  • Ability to gather facts and to analyze situations objectively, and accurately and in an organized fashion.
  • Solid critical thinking skills to understand student and staff issues.
  • Attentive to deadlines.
  • Positive attitude and ability to plan and adapt to change.
  • Ability to collaborate effectively with various departments and cross-functional teams.


Responsibilities

Qualification

  • Must have a Bachelor's Degree from a recognized University in a relevant field.
  • Must have at least three (3) years’ experience in Grade 9 or at a comparable position.
  • Must be Computer Literate and highly proficient in ms-word, excel, SPSS and other computer statistical analysis software.
  • Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.

Requirements

  • Proven record in academic, student service or administrative roles.
  • Understanding of technology applications related to records and data management processes.
  • Experience with Excel and other Microsoft Office applications essential
  • Attention to detail
  • Excellent oral, interpersonal, and written skills.
  • Problem-solving capability.
  • Capacity for prioritizing conflicting demands.
  • Ability to gather facts and to analyze situations objectively, and accurately and in an organized fashion.
  • Solid critical thinking skills to understand student and staff issues.
  • Attentive to deadlines.
  • Positive attitude and ability to plan and adapt to change.
  • Ability to collaborate effectively with various departments and cross-functional teams.


  • Providing customer service and necessary support to postgraduate students, supervisors and other stakeholders.
  • Serving as a link to communication between the students, school and the College of Graduate Studies & Research.
  • Maintaining and regularly update files for postgraduate students.
  • Overseeing postgraduate student requests for supervision, seminars, ethical review, publications, introduction letters and relevant documents to ensure accuracy, completeness, and compliance with requirements.
  • Scheduling postgraduate training meetings and seminar presentations
  • Providing individual student weekly and monthly progress reports to the board of graduate studies
  • Preparing a list of students who successfully complete each semester
  • Presenting a weekly student reports during the postgraduate students’ academic progression monitoring committee meetings.
  • Serving as a secretariat during students’ seminar presentations and board of examiners meetings.
  • Preparing payment claims for postgraduate supervisors and examiners.
  • Developing and maintaining a schedule of activities for the respective schools each semester
  • Maintaining a record of all hard-cover bound thesis/project copies
  • Ensuring submitted thesis are submitted to the library
  • Coordinating postgraduate capacity building for students and supervisors
  • Any other duties assigned.


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