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Executive Assistant

Closing: Feb 14, 2023

15 days remaining

Published: Jan 9, 2023 (21 days ago)

Job Requirements

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Job Summary

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The Executive Assistant reports directly to the Group Managing Director; provides executive, administrative, and development support to the Group Managing Director, Board of Directors, and the EXCO Team and/or as directed by the Group Managing Director(GMD). The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the GMD. Serves as a liaison to the Board of Directors and senior management teams, organizes and coordinates executive outreach and external relations efforts as well as overseeing special GMD's projects.


Responsibilities

The Executive Assistant reports directly to the Group Managing Director; provides executive, administrative, and development support to the Group Managing Director, Board of Directors, and the EXCO Team and/or as directed by the Group Managing Director(GMD). The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the GMD. Serves as a liaison to the Board of Directors and senior management teams, organizes and coordinates executive outreach and external relations efforts as well as overseeing special GMD's projects.


1. Assists the Group Managing Director with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

2. Communicates with the general staff on the Group Managing Director’s behalf and coordinates logistics with high-level meetings both internally and externally.

3. Supports GMD in external commitments related to regulators, government agencies/institutions/ Investors/Share Holders/Directors, including service on external bodies, committees and other groups; KBA, KIB, KEPSA etc.

4. Brief GCEO on feedback based staff, sentiment, view, expectations on Bank strategy, direction, decision, other matters (including personal impacting performance



Other roles include:

1. Board Meetings Coordination -

  • Preparation of the Main Board Meeting notice given agenda, venue and time.

  • Follow up on Main Board papers and circulate the same to the Directors after review from the GMD.

  • Organize board/board committee meeting in an organized manner.


2. Communication

  • Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

  • Answering and filtering calls, taking messages, responding to general enquiries and requests for information and documentation whilst exercising discretion and confidentiality.

  • Ensure quality, clarity and orderliness of communication.


3. Clients Relationship Management

  • Follow-up on customer cases meeting GCEO to ensure all the action points agreed on are executed seamlessly within time frame allocated/agreed.

  • Handling and assisting in resolving customer issues that comes through to the GMD’s office.

  • Hosting High End customers, assist them with GMD's audience to achieve customer delight if required in coordination with EXCO/MANCO/BMs concerned.


4.Travel Arrangements

  • Organizing/scheduling all GMD’s travel and stay arrangements.

  • Ensuring all logistical needs are met during these visits.


5. Filing

  • Filling, copying, circulating and retrieving documents for the GMD.

  • Safe custody and Protection of confidential information, documents and/or materials exclusively
    meant for the GMD.


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