Closing: Jun 9, 2023
Closing todayPublished: May 26, 2023 (14 days ago)
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Job Summary
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We are looking for a Finance & Admin Manager that will run everyday office activities and supervise a team and ensure smooth operations covering finance and administrative areas in collaboration with other departments. Ultimately, you should be able to ensure our finance and administrative activities run smoothly on a daily and long-term basis.
A successful Finance & Admin Manager will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
Responsibilities
We are looking for a Finance & Admin Manager that will run everyday office activities and supervise a team and ensure smooth operations covering finance and administrative areas in collaboration with other departments. Ultimately, you should be able to ensure our finance and administrative activities run smoothly on a daily and long-term basis.
A successful Finance & Admin Manager will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
Prepare and follow up on invoices
Prepare management financial reports and presentations with statistical data
Basic bookkeeping and posting all business expenses and bank reconciliations on accounting software
Prepare Withholding Tax and VAT report and file on iTax Online e-services
Prepare monthly payroll and submit statutory deductions on time
Prepare weekly short-term debtors and creditors summary
Develop and monitor budgets and financial reports
Update and maintain office policies as needed and oversee implementation
Managing office stock and supplies
Organizing company documents and confidential information
Prepare contracts and renewals in a timely manner
File staff personal documents and organize for smooth on boarding of staff members
Update and maintain the company asset register
Maintain (electronic) company meeting calendars and schedule appointments
Distribute and store correspondence (e.g. letters, emails and packages) and stock taking
Qualifications
Degree in Finance, Accounting, Business Management; additional qualifications in Office Administration are a plus
Certified Accountant CPA (K) or equivalent qualification would be a plus
Proven work experience (minimum 5+ years) as a Management/Senior/Lead Accountant, Finance and Administrative Officer/Manager or a similar role
Experience with financial accounting software (e.g. Sage, QuickBooks, Tally)
Solid knowledge of office and (financial) accounting procedures
Experience with office management software (e.g. MS Excel and MS Word, specifically, MS PowerPoint, CRM)
Attention to detail, strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
If you have Affinity with software/automation systems (ERPs)
Affinity with agriculture and preferably living at proximity of the office
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