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CLOSED FOR APPLICATIONS

Finance And Grants Accountant

Closing: Aug 29, 2022

This position has expired

Published: Aug 22, 2022 (2 months ago)

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Job Summary

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TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: •    Bachelor’s Degree in Finance/Accounting related courses.•    CPA (K) or other professional qualification in accounting•    4 years relevant accounting experience preferably in an INGO of which 2 years should be in a similar position.•    Knowledge of finance processes, systems and principles.•    Experience in computerised accounting applications.


Qualifications/ experience desirable: •    Previous experience in SAP or ERP•    Analytical skills•    Facilitation and training skills•    Administration and effective communication skills•    Ability to work and interact with others at all levels



Responsibilities

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: •    Bachelor’s Degree in Finance/Accounting related courses.•    CPA (K) or other professional qualification in accounting•    4 years relevant accounting experience preferably in an INGO of which 2 years should be in a similar position.•    Knowledge of finance processes, systems and principles.•    Experience in computerised accounting applications.


Qualifications/ experience desirable: •    Previous experience in SAP or ERP•    Analytical skills•    Facilitation and training skills•    Administration and effective communication skills•    Ability to work and interact with others at all levels



ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Financial Accounting and Treasury management (35%)•    Review all transactions to ensure that they are accurate and comply with Plan policies, procedures and Donor requirements.•    Post all approved transactions in corporate ERP system•    Preparation of funds transfer for supplies payments.•    Prepare timely and accurate cash forecasts at the Program Unit level. •    Process partner advances and approved liquidations in ERP.•    Prepare and process Mpesa payments to business partners/beneficiaries timely and subsequent posting replenishment and reconciliation of Mpesa transactions in SAP.

 

Budgeting and Planning (10%)•    Participate in the preparation of PU operations budget, and support program staff to prepare projects annual budget.•    Support the Senior Finance and Grants Accountant in the consolidation of Program Units annual budgets.•    Participate and support during proposal writing for grants projects.•    Participate during project budget modifications.

 

Financial Reporting and Period-End processes (35%)•    Prepare bank reconciliations and perform petty cash count for the program units on monthly basis. •    Prepare Mpesa reconciliations for the program units on a monthly basis. •    Reconcile balance sheets accounts (advances, accruals, prepayments, deposits) and resolve reconciling items on a monthly basis.•    Participate actively in the month and year end processes and preparation of monthly, quarterly and annual finance schedules and reports for each program unit.•    Prepare and reconcile monthly PAYE, VAT and Withholding tax schedules for payment. •    Process adjustment journals for accruals, corrections, prepayments and redistribute support costs to all projects.

 

Grants portfolio management (10%)•    Support in the grants budgeting process at program unit level•    Support timely close out processes for projects.•    Conduct capacity building for partners on donor requirements•    Review of partner’s liquidation reports and request for funds. 

 

Others 5%•    Participate in program management meetings•    Maintain and manage all PU financial documents to safeguard financial records and audit trails.•    Support audits by ensuring sampled documents are availed to auditors.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%•    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.


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