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Senior Office Administrator / Executive (Paralegal) Secretary

Closing: Aug 29, 2022

14 days remaining

Published: Aug 5, 2022 (10 days ago)

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Job Summary

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REF - KNP/2022/4

Requirements for Appointment

For appointment to this grade, an officer must have: -

  • served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years;
  • Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution

OR

  • Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal Studies from a recognised Institution
  • Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution;
  • Demonstrated proficiency in computer use and applications; and
  • Demonstrated professional competence as reflected in work performance and results
Method of Application

The details of the posts and applications procedures can be accessed from the website, www.kabetepoly.ac.ke . Interested qualified persons are requested to download the fillable PDF application forms, fill and submit via email and also copy to [email protected] so as to reach the undersigned on or before Monday August 29th, 2022 11 am. No hard copies of the applications will be processed.


Responsibilities
REF - KNP/2022/4

Requirements for Appointment

For appointment to this grade, an officer must have: -

  • served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years;
  • Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution

OR

  • Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal Studies from a recognised Institution
  • Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution;
  • Demonstrated proficiency in computer use and applications; and
  • Demonstrated professional competence as reflected in work performance and results
Method of Application

The details of the posts and applications procedures can be accessed from the website, www.kabetepoly.ac.ke . Interested qualified persons are requested to download the fillable PDF application forms, fill and submit via email and also copy to [email protected] so as to reach the undersigned on or before Monday August 29th, 2022 11 am. No hard copies of the applications will be processed.


Duties and Responsibilities

  • recording dictation in shorthand and transcribing in typewritten form using and managing e- office to process data;
  • Operating while ensuring security of office equipment, documents and records including classified materials, legal correspondences and MOUs;
  • attending to visitors/clients as well handling telephone calls or customer inquiries complaints or appointments, handling protocols and confirming travel itineraries;
  • coordinating schedules, planning and organizing meetings, workshop/conferences and seminars;
  • establishing and monitoring procedures for recording correspondences by maintaining an up-to-date file movements system
  • Perform accurate preparation of responses to routine correspondence and where necessary conduct legal research and analysis in consultation with relevant management staff while maintaining confidentiality and integrity.
  • Compile, proofread and revise drafts of legal documents and reports by Interpreting laws, rulings and regulations in legal documents.
  • Prepare and format compliance, legal and management reports and any other administrative services that may be assigned.


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