Senior Office Administrator / Executive (Paralegal) Secretary
Closing: Aug 29, 2022
14 days remainingPublished: Aug 5, 2022 (10 days ago)
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Job Summary
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REF - KNP/2022/4
Requirements for Appointment
For appointment to this grade, an officer must have: -
- served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years;
- Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution
OR
- Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal Studies from a recognised Institution
- Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution;
- Demonstrated proficiency in computer use and applications; and
- Demonstrated professional competence as reflected in work performance and results
The details of the posts and applications procedures can be accessed from the website, www.kabetepoly.ac.ke . Interested qualified persons are requested to download the fillable PDF application forms, fill and submit via email and also copy to [email protected] so as to reach the undersigned on or before Monday August 29th, 2022 11 am. No hard copies of the applications will be processed.
Responsibilities
REF - KNP/2022/4
Requirements for Appointment
For appointment to this grade, an officer must have: -
- served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years;
- Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution
OR
- Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal Studies from a recognised Institution
- Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution;
- Demonstrated proficiency in computer use and applications; and
- Demonstrated professional competence as reflected in work performance and results
The details of the posts and applications procedures can be accessed from the website, www.kabetepoly.ac.ke . Interested qualified persons are requested to download the fillable PDF application forms, fill and submit via email and also copy to [email protected] so as to reach the undersigned on or before Monday August 29th, 2022 11 am. No hard copies of the applications will be processed.
Duties and Responsibilities
- recording dictation in shorthand and transcribing in typewritten form using and managing e- office to process data;
- Operating while ensuring security of office equipment, documents and records including classified materials, legal correspondences and MOUs;
- attending to visitors/clients as well handling telephone calls or customer inquiries complaints or appointments, handling protocols and confirming travel itineraries;
- coordinating schedules, planning and organizing meetings, workshop/conferences and seminars;
- establishing and monitoring procedures for recording correspondences by maintaining an up-to-date file movements system
- Perform accurate preparation of responses to routine correspondence and where necessary conduct legal research and analysis in consultation with relevant management staff while maintaining confidentiality and integrity.
- Compile, proofread and revise drafts of legal documents and reports by Interpreting laws, rulings and regulations in legal documents.
- Prepare and format compliance, legal and management reports and any other administrative services that may be assigned.
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