Knowledge & experience:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
  
• Professional certification (e.g., CPA, ACCA, or equivalent) is an added advantage.
  
• 5 years’ experience in finance, accounting, or grant management, preferably in an NGO or development context.
  
• Experience in budgeting, financial reporting, and donor compliance.
  
• Sound knowledge of financial systems, accounting principles, and internal controls.
  
• Proficiency in accounting software and Microsoft Office (especially Excel).
  

1. Finance Documentation

• Preparation of online payments vouchers/documents against received invoices and submitting a weekly list of payments for financial Accounting
  
• Managing the financial system by uploading all documents in the system and balancing the accounts.
  
• Cancelling of all paid project finance/petty cash documents with a stamp PAID
  

2. Procurment and Administration

• Coordinate procurement processes including sourcing quotations, preparing purchase requests, facilitating bid evaluations, and ensuring timely acquisition of goods and services in compliance with organizational policies.
  
• Maintain an updated supplier database and support vendor selection, contract management, and supplier performance monitoring.
  
• Ensure proper procurement documentation, filing, and record keeping for audit and compliance purposes.
  
• Monitor stock levels of office supplies and assets, and coordinate replenishment to ensure uninterrupted office operations.
  

3. Financial Reporting

• Receiving of project cash expenses from projects allocated by 5th of every month, analysing them and uploading on to the finance system and filling the analysis documents in their files.
  
• Facilitate the production of monthly project financial reports by 10th of every month, submit for review and approval. This includes reviewing of project expenses against the approved budget and providing the explanations thereof.
  
• Reconciling of projects allocated accounts receivable.
  

4. Legal and statutory compliance

• Development and regular updating of program specific statutory and legal compliance requirements and deadlines
  
• Preparation of legal and statutory checklist for use in managing statutory requirements and updating it when new statutory changes arise.
  
• Review compliance with the prepared cheklist every month.
  

5. Project Monitoring Visits

• Visiting the project sites by 15th of every month (or scheduled as needed) to:
  
• Monitor project compliance with financial and procurement policies and procedures
  
• Review payment documents
  
• Review invoices submitted for payment and attach them to payments made
  

6. Child Protection & Safeguarding

• Promote and enforce child safeguarding, child protection, and PSEA policies and procedures across all financial activities.
  
• Identify and report child protection concerns in line with organizational guidelines.
  
• Perform additional duties as assigned by your line manager