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Ministry of Local Government (Uganda)
Clerk Of Works – Bududa District Local Government
Kampala, Uganda
Closing: Jun 1, 2022
2 days remainingPublished: May 25, 2022 (5 days ago)
Job Requirements
Education:
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Job Summary
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PEA project is a joint UNDP-UNEP project, focusing on shifting finance and investment towards environmental sustainability and climate objectives for poverty eradication and improving the environmental sustainability of current investments. The project aims to accelerate poverty-environment mainstreaming by fostering quality investments, especially for least developed countries where the gap in investment is greatest. GC-RED covers UNDP Managing Agent functions for PEA project. UNDP is responsible for overall project financial management, performance monitoring and reporting, evaluation and ensuring achievement of project results with inputs from UNEP technical staff.
BES-Net project is a capacity sharing “network of networks” initiative that promotes dialogue and cooperation between science, policy and practice for effective BES management, contributing to long-term human well-being and sustainable development.
Under the direct supervision and guidance of the GC-RED Operations Associate and the general supervision of the GC-RED Director and the PEA Project Management Specialist, and in full compliance with the UN/UNDP rules, regulations, policies and strategies, the incumbent will provide a wide range of project support services for smooth implementation and management of Center (40% GPC, 50% PEA and 10% BES-Net project) operational responsibilities. The incumbent promotes a client, quality, and results-oriented approach.
This is a project post. Initial appointment against this post is for a period of one year and any extension will be subject to funding availability and incumbent’s performance.
Responsibilities
PEA project is a joint UNDP-UNEP project, focusing on shifting finance and investment towards environmental sustainability and climate objectives for poverty eradication and improving the environmental sustainability of current investments. The project aims to accelerate poverty-environment mainstreaming by fostering quality investments, especially for least developed countries where the gap in investment is greatest. GC-RED covers UNDP Managing Agent functions for PEA project. UNDP is responsible for overall project financial management, performance monitoring and reporting, evaluation and ensuring achievement of project results with inputs from UNEP technical staff.
BES-Net project is a capacity sharing “network of networks” initiative that promotes dialogue and cooperation between science, policy and practice for effective BES management, contributing to long-term human well-being and sustainable development.
Under the direct supervision and guidance of the GC-RED Operations Associate and the general supervision of the GC-RED Director and the PEA Project Management Specialist, and in full compliance with the UN/UNDP rules, regulations, policies and strategies, the incumbent will provide a wide range of project support services for smooth implementation and management of Center (40% GPC, 50% PEA and 10% BES-Net project) operational responsibilities. The incumbent promotes a client, quality, and results-oriented approach.
This is a project post. Initial appointment against this post is for a period of one year and any extension will be subject to funding availability and incumbent’s performance.
- Support to administrative and logistical services
- Support to human resources and procurement services
- Support overall operations of the Center
1. Efficient administrative and logistical support for GPC and PEA projects focusing on achievement of the following results:
- Record all the GPC and PEA project reports (hard copy) and uploaded them (soft copy) in the Share Point
- Provide administrative and logistical support for the workshops/meetings, etc.
- Arrange travel, hotel reservation, processing of Daily Subsistence Allowance (DSA), visa requests, identity cards and other documents; purchase of tickets and creating travel requests;
- briefing/debriefing to the project team and the interns on issues relating to area of work; and training on the administrative procedures, as required.
- Follow up with both the GPC and PEA project teams to ensure completion of all the mandatory courses required.
- Full compliance of procurement activities, operations and financial processes with UN/UNDP rules, regulations, policies and strategies.
2. Efficient Human Resources and procurement support for GPC and PEA projects focusing on achievement of the following results:
- Prepare the annual procurement plan and monitoring progress.
- Submit all procurement requests in the ROM portal for approval.
- Facilitate and provide timely support on the procurement process. This includes following up with the UNDP Kenya Country Office (KCO), evaluation panel and contract issuance and amendments.
- Prepare E-requisitions and contracts in and outside Atlas, create all (incl. recurring) Purchase orders (commitments) for contracting of goods and services, vendor creation, maintenance of the filing system under PEA and GC-RED. Purchase orders are created in a timely manner to ensure a correct financial reporting.
- Support on asset management.
- Support on internal control system which ensures that E-requisitions are duly prepared and approved. Purchase orders are closed in a timely manner to avoid affecting the dashboard.
- Update rosters for vendors and consultants.
- Provide timely administrative support to all the recruitment and contract management processes including drafting of standards ToRs, supporting internal coordination processes and drafting of internal notes, liaison on the publication of job adverts, administrative process for recruitment including reporting.
3. Common functions to support overall operations of the Center
- Provide administrative support to the Centre Director and drafting of official communication, preparing minutes of the Policy and Programme Team meetings.
- Provide support to a visit by the BPPS colleagues
- Dealing with the United Nations Office at Nairobi (UNON) or UNDP KCO
Impact of Results
The key results have an impact on the efficiency of GPC, PEA and BES-Net projects. Accurate analysis and presentation of information thoroughly researched, and fully documented work strengthens the capacity of the Center and facilitates subsequent action by the supervisor. Incumbent’s own initiative is decisive in results of work and timely finalization.
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