To be successful in this role, you must have a minimum of 5 years of management-level experience working in a supply chain environment with an International NGO. Moreover, we also expect the following.

Required

• Bachelor’s Degree in procurement and logistics / supply chain management, Business administration with major in procurement, Logistics or any related field.
  

• Prior experience in use of Enterprise Resource Management Systems for automation of supply chain processes.
  

• Proven experience in all technical areas of supply chain operations, including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
  

• Must understand donor financial requirements, conditions and government budgets and tax policies
  

• Excellent report writing skills and experience in generating donor-compliant reports of high quality.
  

• Strong analytical skills and strategic planning abilities.
  

Strategic

• Responsible for the overall coordination and management of the field office Supply Chain activities in liaison with the technical and administrative line manager.
  

• Remain aware of the evolving security situation, adapting supply Chain activities accordingly and ensuring new emergencies in operations are effectively supported.
  

• Receive and ensure implementation of compliance-related supply chain guidance and directions to keep the supply chain processes in sync with policy.
  

Procurement

• Ensure that procurements within the region are conducted in an efficient, effective, and transparent manner, in line with the relevant procedures and manual.
  

• Participate in procurement planning for the region and ensure that all procurement plans for regional projects/Budget holders are submitted to the Supply chain manager when correctly filled, considering correct categorization and pricing.
  

• Work with Programme Managers to ensure that procurement requests are placed in line with the procurement plans and in a timely manner.
  

• Ensure that all procurement activities are undertaken on DYN with P2P processes completed in accordance with the DRC policy and procedures.
  

Inventories and Stock Management

• Ensure that all procured materials are properly stored and recorded and that all warehouse policies within the region conform to DRC policies and procedures.
  

• Perform regular spot checks to ensure that the movement of inventories to or from the regional warehouses is accurately documented, authorized and necessary paperwork is done as per procedure.
  

• Ensure that warehouse staff record movement of supplies in the monthly stock report and that the data of stock end month tallies with the with physical stock balances.
  

• Plan for and coordinate monthly/Bi-Annual and annual stock counting activities and ensure that an effective stock keeping system is in place.
  

• Plan for and ensure adequate program storage needs i.e., facilities assessment in terms of size, accessibility, and security.
  

Asset Management

• Ensure that the regular monthly asset reports are drawn up and coordinated with the country asset management focal person.
  

• Ensure that all records pertaining to the assets in the region are properly captured and regularly updated in the Dynamics asset management module.
  

• Ensure that the assets that are issued to staff are authorized, recorded and necessary paperwork exists in the region to later be transferred to the master asset data.
  

Fleet Management

• Coordinate the management of the fleet in the region to ensure efficiency and effectiveness of the operation of the Fleet function in the region. This shall entail allocation of vehicles and drivers to activities, fuel usage reconciliation submission and validation by the supply chain manager.
  

• Serve as a focal point for vehicle rental contracted supplier and issue Purchase Orders for vehicle rentals per program needs. Ensure that all rental vehicles are well-maintained and in good working condition.
  

• Put in place a system to brief drivers and ensure that they follow DRC regulations and policies.
  

Filing and Reporting

• Implement the standard DRC e-filing systems in each office and train other supply chain staff for creating and using the same.
  

• Ensure that monthly Supply Chain reports are produced and disseminated on the right stakeholders on time.
  

• Ensure that all paperwork is kept according to the policies and procedures of the organization and filed neatly with supporting documents in respective files.
  

Staff Management

• Supervise and oversee all activities undertaken by the supply Chain Officers and assistants of the region.
  

• Uses his/ her technical role to enforce a culture of performance across the region.
  

• Provide day-to-day technical support to the Supply Chain team at the region, monitor their performance and provide skills training to fill any gaps in capacity to Supply Chain staff, Programme staff and partners.