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Administrative Assistant Jobs in Kenya
45
jobs
Nairobi Adventist Hospital
Admin And HR Officer
Nairobi, Kenya
International Organization for Migration
National Radiology Officer
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Kenya Electricity Co. Ltd (KETRACO)
Human Resource Officer Payroll & Compensation
Nairobi, Kenya
Capital Markets Authority
Temporary Assistant Investigations
Nairobi, Kenya
Habitat for Humanity
Programme Management Assistant
Nairobi, Kenya
CBRE Excellerate
Contracts Support - Kenya
Nairobi, Kenya
AutoXpress Limited
Only on FuzuMarketing Administrator
Nairobi, Kenya
Brites Management Services Limited
Deputy Head Teacher - Kitengela
Nairobi, Kenya
WETU
Wetu Finance Manager
Kisumu, Kenya
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Kenya Electricity Co. Ltd (KETRACO)
Office Administrator
Nairobi, Kenya
Closing: Apr 30, 2024
11 days remainingPublished: Mar 28, 2024 (22 days ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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Qualifications
- Degree or higher diploma in Human resources management
- Active registration and good standing with IHRM
- Five years working experience, with two of them in a supervisory/ mid-level management role
- Proficiency in Microsoft Office suite
- Performance contracting and management skills
- Additional training in business management or administration will be an advantage
- Previous experience in customer service will be an added advantage
- Great communication skills
- People skills
- Self-driven and able to work with minimum supervision
Responsibilities
Qualifications
- Degree or higher diploma in Human resources management
- Active registration and good standing with IHRM
- Five years working experience, with two of them in a supervisory/ mid-level management role
- Proficiency in Microsoft Office suite
- Performance contracting and management skills
- Additional training in business management or administration will be an advantage
- Previous experience in customer service will be an added advantage
- Great communication skills
- People skills
- Self-driven and able to work with minimum supervision
Human resource duties:
- Scheduling job interviews and assisting in interview process
- To plan, define, implement and monitor employees performance objectives/ indicators, and review performance outcomes
- Analysis of performance data to evaluate the performance achievements, challenges, and areas for improvement of the employees/ teams/ organization; and dissemination of reports and feedback to relevant stakeholders.
- Provide support, guidance and training to personnel as required. Participates In the review of training needs of staff making appropriate proposal to meet identified needs.
- Prepare and provide advice to staff members on specific entitlements.
- Assist in the interpretation and application of staff rules, regulations and procedures ensuring uniform application.
- Ascertain human resources requirements for the hospital ensuring the timely advertisement and filling vacancies.
- Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.).
- Serves as a point person for all new employee questions.
- Control the maintenance of the personnel records in the office, ensuring that outstanding queries receive timely response, after due analysis maintains and monitors leave records and overtime.
- Participate in staff appraisal
- Maintains employee information by entering and updating employment and status-change data.
- Maintains employee confidence and protects operations by keeping human resource Information confidential.
- Submits employee data reports by assembling, preparing, and analyzing data.
- Ensuring background and reference checks are completed
- Overseeing the completion of compensation and benefit documentation
- Maintaining current HR files and database
- Maintaining records related to grievances, performance reviews, and disciplinary actions
- Performing file audits to ensure that all required employee documentation Is collected and maintained
- Completing termination paperwork and assisting with exit Interviews.
- Perform other HR duties as required.
Administrative assistant duties:
- Ensure that the hospital’s calendar of events is implemented as scheduled
- Assist in monitoring and reporting on the daily operations of the hospital
- Assist with preparation of monthly, quarterly and yearly progress reports.
- Handling of the hospital correspondences and keeping such files
- Act as a liaison between the C.E.O’s office and internal and external parties
- Managing an active calendar of meetings and appointments for the CEO, be able to anticipate the C.E.O’s next move
- Manage the communication in and out of the C.E.O’s office
- Prioritize and follow up on incoming issues and concerns addressed to the C.E.O, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the C.E.O as appropriate)
- Follow up with key contributors to the C.E.O’s projects and maintain the timeline around deliverables, keeping the projects on task.
- Produce all necessary documents, reports and presentations for the C.E.O
- Organize and maintain the C.E.O’s office
- Other duties and responsibilities as assigned by the C.E.O
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